JMMS Finance Secretary

Hopkins County School District JAMES MADISON MIDDLE SCHOOL
- Madisonville, Kentucky Open in Google Maps

Hopkins County School District JAMES MADISON MIDDLE SCHOOL
- Madisonville, Kentucky Open in Google Maps

This job is also posted in Hopkins County School District

Job : 5827246

Final date to receive applications: Jul 24, 2026 11:59 PM (Central Standard Time)

Posted: Jul 10, 2026 5:00 AM (UTC)

Starting Date: Immediately

School Secretary II – Middle School

Classified Position - 7779

school year

Salary

Category 3 per Salary Schedule

Days

TBD

Reports to:

School Principal

Organize, coordinate, schedule and perform office functions at a large middle school; serve as secretary to the Principal and coordinate communications between administrators, District and site personnel, parents, students and the general public; train and provide work direction to clerical personnel and others as assigned

• Perform a variety of clerical and secretarial duties in a large middle school with a larger number of faculty, student body enrollment and educational programs
• Perform a variety of clerical and secretarial duties in a small to medium‑sized school

• Organize, coordinate, schedule and perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a large middle school; prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established time lines
• Serve as secretary and provide administrative assistance to the Principal; make, schedule and arrange appointments, meetings and conferences; independently compose letters, memoranda and bulletins as directed; take and transcribe dictation as required
• Organize budget and financial material to maintain accurate fiscal records; record expenditures and transfer funds as appropriate; assist in the preparation of annual budgets and other annual reports
• Coordinate the Principal's office, acting as receptionist, and contact and reference source for staff, students, parents and the public; perform public relations and communications services for the Principal
• Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary; coordinate and maintain the school calendar of events
• Train and provide work direction to clerical personnel, students and others as assigned
• Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data
• Collect and account for money collected in conjunction with student body funds, last lost or damaged books and other school activities; account for and maintain the cash fund as assigned; prepare student body financial report
• Process the certificated and classified payroll including the completion and submission of time sheets to the supervisor and District Office; maintain accurate records with respect to personnel; assist substitute teachers and classified personnel by providing them with keys and materials; secure period substitutes (as required) and prepare substitute time sheets
• Initiate office and general school supply purchase orders; receive, store and distribute supplies and office materials; maintain materials and equipment inventory; maintain department purchase orders
• Perform a wide variety of problem‑solving tasks in support of certified, classified and management personnel
• Operate a variety of office machines such as copiers, calculator and computer equipment
• Utilize a copy machine for forms, certificates, passes, slips and a variety of other items
• Perform First Aid according to established guidelines and procedures
• Comply with medication administration protocol designated by Hopkins County Health Department and HB 126
• Maintain regular and predictable attendance
• Adhere to the professional code of ethics
• Successfully utilize technology as appropriate in job function
• Perform related duties as assigned