Administrative Assistant

• Health insurance
• Paid time off
• Profit sharing
• Training & development
• Vision insurance
• Wellness resources
• Company parties
• Dental insurance
• Free food & snacks
• Tuition assistance

Position

Description:

Administrative Assistant

Reports To:

Executive Director

FLSA Classification:
Full Time

To provide appropriate office management and administrative support to the Executive Director.

• Prepare and maintain office correspondence and reports (i.e., payroll, employment, accounting,
  and people served) in accordance with policy and procedures.
• Maintain the office in an environment conducive to efficient work.
• Prepare and submit invoices, billings, admittance paperwork, and application for all local, state,
  and federal agencies, as well as to the Corporate Office in Louisiana, as required.
• Audit reports and/or files (i.e., petty cash, employee, financial, individuals, etc.) and report any
  findings to the Executive Director or the Finance Department at Corporate Office.
• Maintain Policy and Procedure Manuals and Consultants/Contracts documentation.
• Assist with training as required by the Executive Director.
• Maintain office petty cash and reimburse as needed.
• Complete monthly checks as required by the Executive Director and submit to the appropriate
  department(s).
• Oversee the onboarding process for all new employees and ensure all documentation is completed
  timely and accurately.
• Advise staff and process all paperwork on issues regarding Human Resources (i.e., transfers,
  FMLA, terminations, resignations, promotions, status changes, health insurance, life and disability
  insurance, 401k, medical reimbursement accounts, and electronic deposits).
• Coordinate Workers' Compensation programs and advise staff as needed.
• Conduct training as needed on payroll procedures, time entry, and invoice processing.
• Train employees regarding vehicle safety and accident procedures, and act as a safety advocate for
  the Division.

• Acting Strategically:
  Identifies key issues and relationships relevant to achieving goals, and
  commits to a course of action to accomplish goals based on known and unknown variables.
  Develops priorities with the right balance of short and long-term considerations.
• Championing Customer Needs: provides timely and professional service to both internal and
  external customers, is responsive to customer needs and requests, is always courteous to the
  customer, and considers them when making decisions.
• Communicating Effectively:
  Share information. Listens and involves others. Conveys ideas in a
  manner that engages others and helps them understand and retain the message.
• Delivering High-Quality Work:
  Makes sure responsibilities central to the role meet all
  requirements and expectations. Finishes tasks promptly and critically reviews work for accuracy
  and quality. Consider the impact of work on others.
• Prioritizing and Organizing Work:
  Allocates time and attention based on what is most important
  to achieve key goals and objectives. Effectively organizes and balances tasks and priorities to keep
  multiple projects on track.

• High School degree or GED.
• A bachelor’s degree in Business or Management and Administration is preferred.
• At least one (1) year of related experience and/or training; or equivalent combination of education
  and experience.
• Prior work in a non-profit atmosphere and experience with people with intellectual and
  developmental disabilities are preferred.
• A combination of education and experience will be considered.
• Occasionally exposed to viruses and infectious conditions.

• Constantly moves about to coordinate work.
• Regularly works in a fast-paced environment with multiple task deadlines.
• Regularly moves and positions objects weighing up to 30 pounds.
• Occasionally exposed to viruses and infectious conditions.
• Constantly alert and observant during working hours.

Reasonable accommodations may be made to enable individuals with disabilities or medical conditions to perform the essential functions.

• Will not supervise.

• Ability to write and edit effectively; ability to communicate the written and spoken work with…