Business Office Manager

COME BE A GREAT PART OF OUR TEAM!

• Health, Dental, Vision, Life, Disability Insurance Available
• 401K
• Daily Pay

PREFERRED:
Degree in Business and Experience in a Nursing Facility

PURPOSE OF YOUR JOB POSITION

The primary purpose of your job position is to assist in the day-to-day accounting funciton of the facility in accordance with current acceptable accounting and cost reimbursement principles relating to the long-term care operation, and as may be directed by the Administrator or Accountant.

DELEGATION OF AUTHORITY

As Accounting Clerk/Bookkeeper, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

JOB FUNCTIONS

Every effort has been made to make your job description as complete as possible. However it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is a logical assignment to the position.

MAJOR DUTIES AND RESPONSIBILITIES

ADMINISTRATIVE FUNCTIONS

Assist in implementing the day-to-day functions of the accounting department. Implement written policies and procedures that govern the acounting functions of the facility. Process and verify payment of invoices on a timely basis. Maintain an open packing slip and purchase order file. Match invoices to packing slips and purchase orders. Make written reports to the Accountant/Administrator on invoices received that do not match purchase orders.

Verify invoices received for quantity, unit price, extensions and discounts. Forward invoices to appropriate department personnel for approval for payment. Code invoices with appropriate chart of account number to assure that expenses are distributed to the correct expense account. Prepare invoices for keypunching. Verify voucher reports, remittance, checks and journals for the accuracy of each report. Attach original invoice to duplicate copy/canceled check for permanent record.

Send checks and maintain a file of paid invoices. Communicate with supplier/vendors concerning errors or questions on invoices. Prepare monthly toatls of open invoices, accounts payable, cash disbursements, etc., as may be directed.

Assist in the establishment and maintenance of an adequate account system that reflects the operating cost of the facility. Record payments received to appropriate cash receipts journal. Post payments received to appropriate resident account. Process and post daily charge slips to resident accounts. Verify accuracy of daily deposit ticket with cash receipts journal. Maintain a file of copies of all charge slips, debits, credits, etc.,

issued to each resident. Assist in balancing accounts receivable by running tapes, verifying computer printouts, etc. Prepare and mail statements. Make written and oral reports, recommendations to the Accountant concerning accounting functions. Perform secretarial functions as necessary or directed. Assist in reconciling bank statements as directed. Assist in standardizing the methods in which work will be accomplished. Assist in preparing trial balances as directed.

Assist in preparing and implementation of changes in our accounting system as necessary or directed. Maintain payroll to include maintenance of employee records, processing time cards, paychecks, computation of federal and state payroll taxes, miscellaneous deductions, etc, as directed. Monitor and collect accounts receivable. Report delinquent accounts to the Accountant/Administrator. Assist in preparing monthly financial statements to include preparing monthly balance sheet, income and expense reports, etc.,

as required.

EQUIPMENT AND SUPPLY FUNCTIONS

Assure that an adequate supply of accounting supplies and equipment are on hand to meet the day-to-day operational needs of the facility. Report needs to the Accountant. Request repairs for office equipment as necessary.

RESIDENT'S RIGHTS FUNCTIONS

Maintain CONFIDENTIALITY of all resident information. Assure that the resident's rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.

WORKING CONDITIONS

Works in well-llighted and ventilated office areas, as well as throughout the facility. Sits, stands, bends, lifts and moves intermittently during working hours. Is subject to frequent interruptions. Is involved with residents, family members, personnel, visitors, etc. Is willing to work beyond normal working hours, on weekends and holidays, and on other shifts when necessary. Attend and participate in continuing educaitonal programs designed to keep you abreast of changes in your profession.

Is subject to falls, burns from equipment, odors, etc., throughout the work day. May be exposed to infectious waste, diseases, conditions, etc. Communicates with medical staff, nursing personnel, and…