Secretary - Principal DAEP
Job in
Magnolia, Montgomery County, Texas, 77353, USA
Listed on 2026-06-02
Listing for:
Magnolia Independent School District (TX)
Full Time
position Listed on 2026-06-02
Job specializations:
-
Administrative/Clerical
Clerical, Office Administrator/ Coordinator, Education Administration, Office Assistant
Job Description & How to Apply Below
Clerical/Secretary
Date Posted:
3/24/2026
Location:
DAEP
Date Available:
2026-27 School Year
Closing Date:
Open
Additional Information:
Show/Hide
MAGNOLIA ISD
Job Title:
Secretary - Principal DAEP Wage/Hour Status:
Nonexempt
Reports to:
Principal Pay Grade:
Clerical 4
Calendar: 210 Days Dept./School:
Assigned Campus
__________________________________________________________________________________________
Primary
Purpose:
Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/
Skills:
Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do
word processing
Knowledge of basic accounting principles
Experience:
One to three years secretarial experience, preferably in public education environment
Major
Responsibilities and Duties:
Records, Reports, and Correspondence
1. Prepare written correspondence, forms, schedules, or reports using personal computer.
2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
3. Maintain a daily teacher attendance log and records for substitute teachers.
4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
5. Maintain school calendar of events.
Reception and Phones
6. Schedule meetings and appointments and maintain calendar for principal.
7. Assist students, teachers, and parents as needed.
8. Receive incoming calls, take reliable messages, and route to appropriate staff.
Files
9. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
10. Update handbooks, policy manuals, and other documents as assigned.
Accounting and Inventory
11. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
12. Prepare and process purchase orders.
13. Receive, store, and issue supplies and equipment.
14. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
15. Assist with coordination of faculty meetings and campus activities.
16. Assist with campus budget preparation.
17. Maintain inventory of fixed assets, equipment, and supplies.
Other
18. Sort, distribute, or deliver mail and other documents.
19. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
20. Maintain confidentiality.
21. Other duties assigned.
Supervisory Responsibilities:
Monitor the work of campus secretaries and clerical aides.
Equipment Used:
Personal computer, printer, copier, fax machine, and calculator.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer. Must be able to lift 30 pounds or more.
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