Accountant Mahwah, NJ

Accounting Specialist

We are looking for a dependable accounting specialist to oversee day-to-day financial operations for two related businesses in Mahwah, New Jersey. This position is ideal for someone who is comfortable managing a broad range of accounting duties, from transaction processing through month-end reporting, while working independently in a fast-paced environment. The role supports both an industrial equipment business and a property management operation, requiring strong attention to detail, sound judgment, and consistent accuracy.

Responsibilities:

• Oversee the complete accounting cycle for two separate entities, ensuring records are current, accurate, and aligned with established accounting practices.
• Handle incoming invoices, prepare vendor payments, maintain supplier account details, and investigate any billing inconsistencies.
• Create customer billings, post receipts, monitor open balances, and carry out collection follow-up in a thorough manner.
• Reconcile bank and credit card activity across multiple accounts and support day-to-day cash management needs.
• Prepare journal entries for recurring and adjusting activity, including accruals, depreciation, prepaid items, and payroll-related allocations.
• Perform month-end close procedures, reconcile general ledger accounts, and produce financial statements for management and external stakeholders.
• Maintain fixed asset and inventory records, working with internal teams to track parts usage, purchases, valuation, and discrepancies.
• Use Sage 300 and Excel to record transactions, generate reports, and uphold accuracy and consistency across financial data.
• Assist with audit preparation and help ensure financial documentation and internal controls are properly maintained.