Executive and Personal Assistant

The Emlin Group is a nationwide recruitment firm specializing in property management talent for commercial, multi-family, construction, development, and real estate sectors. We leverage our extensive network, reputation, and industry connections to find top professionals at both site and corporate levels.

Scroll down to explore our current job openings.

• Serve as the CEO's primary strategic and administrative partner.
• Manage a complex calendar, scheduling, travel, and meeting logistics.
• Prioritize and manage the CEO's inbox, correspondence, and communications.
• Prepare presentations, reports, executive briefings, and meeting materials.
• Conduct research and provide data and insights to support executive decision-making.
• Track action items, commitments, and follow-up activities to ensure timely execution.
• Act as liaison between the CEO, senior leadership, investors, and external partners.

• Coordinate cross-functional projects and strategic initiatives.
• Monitor progress on executive priorities and drive accountability across teams.
• Organize executive meetings, leadership off-sites, and special events.
• Develop systems and workflows that improve organizational efficiency.

• Utilize AI platforms and productivity tools to streamline workflows and automate administrative tasks.
• Identify opportunities to improve efficiency through automation and technology.
• Develop dashboards, trackers, and reporting tools.
• Stay current on emerging AI and productivity technologies to enhance executive effectiveness.

• Manage personal calendars, appointments, reservations, and travel.
• Coordinate household vendors, events, and personal projects.
• Handle confidential personal matters with professionalism and discretion.
• Integrate business and personal schedules to ensure seamless coordination.

• Bachelor's degree preferred or equivalent professional experience.
• 10+ years supporting C-level executives in demanding, fast-paced environments.
• Experience supporting both executive and personal responsibilities.
• Exceptional organizational, project management, and communication skills.
• Strong emotional intelligence, professionalism, and discretion.
• Advanced proficiency with Microsoft Office Suite.
• Experience with AI and productivity platforms such as ChatGPT, Microsoft Copilot, Claude, Gemini, or similar technologies.
• Experience implementing automation, digital workflows, dashboards, or process improvements.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.

The successful candidate is:

• A proactive problem solver who anticipates needs before they arise.
• Calm under pressure and comfortable managing confidential information.
• Highly adaptable with outstanding organizational skills.
• Technologically curious and eager to leverage AI to improve efficiency.
• A trusted business partner who can exercise sound judgment and represent the CEO with professionalism.

This position requires flexibility, including occasional early mornings, evenings, weekends, and availability for urgent business matters when needed.