Executive Assistant

We are seeking an experienced Executive Assistant to serve as a trusted partner to a senior executive. This individual will provide a combination of high-level executive support, operational coordination, project management, and personal assistance while helping ensure priorities are organized, communicated, and executed effectively.

The ideal candidate is highly organized, technologically savvy, discreet, proactive, and comfortable operating in a fast-paced environment where priorities can shift quickly.

Key Responsibilities

• Serve as a trusted partner and primary point of support for a senior executive.
• Manage complex calendars, scheduling, travel, meetings, and logistics.
• Coordinate communication and information flow between executive leadership, internal teams, and external partners.
• Draft, edit, and prepare correspondence, presentations, reports, and executive materials.
• Track priorities, action items, deadlines, and follow-ups to ensure consistent execution.
• Coordinate cross-functional projects, meetings, events, and special initiatives.
• Conduct research and prepare summaries, briefings, and other materials to support decision-making.
• Provide high-level personal assistance, including appointments, travel, reservations, household logistics, and special projects.
• Identify opportunities to improve processes, organization, and executive productivity.
• Leverage AI, automation, and digital productivity tools to streamline workflows and improve efficiency.
• Serve as a gatekeeper while exercising exceptional judgment and discretion with sensitive information.
• Build strong relationships with internal and external stakeholders and provide support during time-sensitive or high-priority situations.

Qualifications

• 10+ years of experience supporting C-suite or senior executives in complex, fast-paced environments.
• Experience combining Executive Assistant and Personal Assistant responsibilities.
• Exceptional organizational, prioritization, and time-management skills.
• Strong written and verbal communication abilities with excellent attention to detail.
• Advanced proficiency with Microsoft Office and executive productivity tools.
• Demonstrated experience using AI platforms, automation, and emerging technologies to improve workflows and productivity.
• Strong project coordination and problem-solving abilities.
• High emotional intelligence, professional maturity, and sound judgment.
• Ability to maintain strict confidentiality and handle highly sensitive information.
• Comfortable working with significant flexibility and responding to urgent or time-sensitive needs.