Account Specialist

Account Specialist

We are looking for an organized Account Specialist to support daily client account activities near Mahwah, New Jersey. This contract position has the potential to become permanent and will partner closely with an Account Manager to handle administrative requests, coordinate service-related tasks, and keep projects moving efficiently. The ideal candidate is detail-oriented, responsive, and comfortable managing multiple priorities while serving as a reliable point of support for account operations.

• Carry out daily assignments provided by the Account Manager and adjust focus as business priorities change throughout the day.
• Research internal company resources to gather accurate information, respond to questions, and build familiarity with association-related matters.
• Prepare and submit proposal requests for upcoming projects, ensuring all required details are complete and properly documented.
• Create and process work orders while monitoring each request through completion in alignment with established procedures.
• Draft and distribute routine account correspondence, including budget notices, annual meeting communications, and form-related letters.
• Coordinate with vendors to obtain project proposals, review scope details, compare pricing, and organize information for decision-making.
• Track project updates and communicate relevant status information to the community and other stakeholders as needed.
• Support the overall execution of account services by maintaining organized records and helping ensure timely follow-up on open items.