Contract Administrator

Purpose of Role: The Contract Administrator supports the CEO and management team by overseeing contract development, compliance, and lifecycle management, with a strong emphasis on renewable energy projects. This role ensures that contract processes are efficient, legally sound, and aligned with evolving clean‑energy policies at the state and national levels. The position also contributes to policy tracking, template standardization, and organizational compliance across the renewable energy sector.

Reports to: CEO

Essential Job Functions:

• Develop, prepare, and administer contracts, bids, and proposals that meet project specifications and comply with organizational policies, industry standards, and regulatory requirements.
• Support and participate in contract negotiations with suppliers, partners, and customers, identifying potential risks and ensuring alignment with renewable‑energy project needs.
• Review and analyze supporting materials, bid documents, and agreements, providing guidance to internal stakeholders on contractual obligations and compliance considerations.
• Serve as a liaison between the organization and subcontractors, facilitating contract development and occasionally supporting implementation activities.
• Maintain accurate and organized contract records to ensure compliance with reporting, audit, and regulatory obligations.
• Manage and update the contract database to ensure all stakeholders have access to executed agreements and understand key terms and responsibilities.
• Analyze executed contracts and transfer obligations into project management systems to support effective project execution.
• Monitor regulatory, legislative, and policy developments in the renewable energy and construction sectors, ensuring contract practices remain compliant and informing the Core team of relevant changes.
• Maintain and standardize legal document templates to ensure consistency, clarity, and accessibility across the organization.
• Assist with business filings, licensing, and general compliance matters related to renewable‑energy operations.
• Bachelor’s degree in clean energy, law, public policy, business, or a related field.
• Minimum of 2 years of experience in legal or contract‑related work (e.g., paralegal, contract administration).
• Demonstrated interest in or experience with the renewable energy sector is strongly preferred.
• Ability to read, interpret, and analyze legal, technical, and policy documents.
• Proficiency with standard office applications and contract management tools.
• Strong written and verbal communication skills, with the ability to present information clearly and concisely.
• Strong analytical and quantitative abilities.
• Self‑directed, organized, and capable of managing multiple priorities in a fast‑paced environment.

Note:

This is a full-time, in office role located at Core Development Group office located in Mahwah, NJ, with a five-day workweek.

Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.