UNIV - Assistant to Dean - College of Dental Medicine

UNIV - Assistant to the Dean - College of Dental Medicine

MUSC Health |

MUSC Health | Posted Feb 20, 2026

Full-time

Charleston

Entry (0-2 yrs)

The Dean's Office Assistant provides support for the Dean as required and directed, and support for other senior level leaders in the College of Dental Medicine. This position interacts with students, faculty, staff, visitors, candidates, and guests, within the University and College. This role serves as a strategic partner in the College to ensure effective communication from the Dean’s Office and the organization of meetings, events, and other support to the Dean.

The position will advocate on behalf of the Dean to communicate the Dean’s initiatives and strategies to various constituencies. This role is privy to highly sensitive and confidential information, and the use of diplomacy and discretion is critical and required. This position also works closely with and provides support and coverage for the Faculty Coordinator Manager.

Medical University of South Carolina (MUSC - Univ)

Employee

Classified

CC000059 CDM Dean's Office

Salary

University-06

47,588.

- 88,047.000

40

30% Serves as liaison for the Dean with students, faculty, and community members; maintains a high degree of confidentiality when working with all constituencies; oversees, coordinates with, and organizes committees while being sensitive to personnel issues, history, and any required rotations.

Work directly with students to collect information, coordinate paperwork, schedule meetings, and draft and finalize student recommendations to residency and postgraduate programs. Communicate regularly with Student Affairs to attain student scores, grade point averages, and rankings. Monitor and track the PASS online forum to upload requested recommendation letters, grade point average, and ethic statements. In addition, this position drafts all letters requested by the dean, such as letters of evaluations, and letters of support from both CDM faculty and faculty elsewhere.

Generates all MSD letters for graduate-level programs within the college to go out over the Dean’s signature. Works with the Office of Student Academic Affairs to ensure the Dean has signed all offer letters for the incoming D1 class. Directs the usage of the Dean’s conference room. Maintain a commitment list for the Dean. Edits manuscripts and creates PowerPoint presentations, manipulating data in excel, creating pdfs, using Teams, Onedrive, Box, drafting announcements, emails, correspondence, nomination letters, etc.

Manages the Dean’s calendar and serves as the central point of knowledge for the Dean’s staff, eliminates conflicts in appointments and provides details for each calendar event, plans and manages for recurring events; authorizes and approves meeting requests for the Dean’s time. Ensure the Dean’s meetings stay on track so as not to impede the time of other meetings. Responds in a timely manner to all requests from various sources, both internal and external, for the Dean’s time.

Anticipates the Dean’s needs, takes initiative to identify effective solutions, and fully executes resolutions to the highest standards. This individual must be able to multitask and prioritize items in a busy paced work environment. Maintains strong, productive relationships with, and supports other members of, the executive management team (e.g. Assistant Deans, Development Officer, etc.) Fosters productive working relationships with faculty and staff.

25% Serves as the initial contact for the Dean’s Office, using diplomacy and public relations skills to appropriately direct questions to the Associate and Assistant Deans, staff, faculty, and student services; manages inquiries about Dental School activities and procedures through written and oral communications. Leverages relationships and resources to promote the initiatives and strategies of the Dean’s Office.

Update, gather, and coordinate agendas from all the Dean’s direct reports prior to regular one on one meetings, and review agenda submissions…