Executive Assistant & Advancement Coordinator

Good Will Hinckley is looking for a dedicated, dynamic, detail-oriented individual to fill the position of Executive Assistant & Advancement Coordinator.

The Executive Assistant & Advancement Coordinator provides high-level administrative support to the President & Executive Director while supporting the organization’s advancement efforts, including donor relations, alumni engagement, communications, and special events. This role serves as a key connector across departments and external partners, helping to ensure efficient operations, strong relationships, and successful execution of advancement initiatives.

This position regular work hours are Monday through Friday 7:30 am – 4:00 pm. Extended workdays and weekends may be required to accomplish tasks to meet demands during peak periods.

• Proficiency with various multi-media platforms, such as Canva, Youtube, Facebook, and Instagram
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Experience with databases and office software (LGL preferred)
• Ability to manage multiple priorities with attention to detail
• Professional, collaborative, and proactive approach
• Valid driver’s license

• Communication
• Organization & Attention to Detail
• Relationship Management
• Initiative & Problem-Solving
• Adaptability

• Provide administration support to the President & Executive Director
• Manage scheduling, meetings, and correspondence
• Prepare agendas, take minutes, and distribute materials for Board and committee meetings
• Draft and edit documents, reports and communications
• Maintain organized files and records

• Support the donor lifecycle, including data entry, acknowledgements, and stewardship
• Maintain and update donor database (LGL)
• Assist with donor reports, mailings and fundraising
• Coordinate preparation of acknowledgement and tax letters
• Support annual appeals and fundraising initiatives

• Maintain alumni records and respond to inquiries
• Support alumni communications and outreach efforts
• Assist with alumni engagement initiatives and events
• Help coordinate reunion-related activities and materials

• Provide logistical support for key organizational events (e.g., Fall Festival, alumni gatherings)
• Assist with coordination of vendors, communications, and materials
• Support event setup, execution, and follow up
• Collaborate with Event Committee members and volunteers to ensure successful event delivery

• Create “The Record” bi-annually and disseminate to stakeholders
• Assist with email communications and newsletters (Constant Contact)
• Support website and social media updates
• Help draft promotional and donor-facing materials
• Maintain accurate contact lists

• Enter and track donations and payments in coordination with Finance
• Assist with reporting and reconciliation processes
• Maintain accurate and timely records

• Facilitate and coordinate building rentals
• Organize and maintain GWH fleet of vehicles to include registration, inspection stickers, and appointments for general upkeep
• Coordinate internal and external communications
• Assist with office operations and special projects
• Serve as a liaison between departments and external partners
• Supplies
• Mail and main distribution

We are an equal opportunity employer.