Front Office Administrative Assistant - Medomak Middle School

Job Title:

Front Office Administrative Assistant

Location:

Medomak Middle School

Reports to:

Principal

The Administrative Assistant is the "ambassador" of our school and the primary point of contact for our community. This role requires a high-energy professional who balances warm, interpersonal engagement with rigorous administrative and financial oversight. You will be responsible for the daily flow of the front office while ensuring that school resources are managed accurately through the purchase and requisition process.

• Serve as the primary receptionist, providing a professional and welcoming environment for students, parents, staff, and visitors.
• Manage high-volume multi-line telephone systems; screen and direct calls appropriately.
• Act as a central hub for information, expertly directing stakeholders to the correct resources or departments.
• Assist with student attendance tracking and daily check-in/check-out procedures.
• Facilitate the end-to-end procurement process, including intake of staff requests, verifying budget availability, and submitting formal requisitions.
• Coordinate with vendors to track orders, resolve shipping discrepancies, and manage returns.
• Manage and record daily deposits for various school accounts (e.g., athletics, clubs, student activities) with 100% accuracy.
• Maintain organized digital and physical files for all financial transactions and audit trails.
• Maintain and update the Student Information System (SIS) to ensure data integrity.
• Coordinate office supplies inventory and maintain common work areas.
• Provide administrative support to school leadership as needed for special projects or events.

You are someone who can handle a parent's complex question, a student's lost schedule, and a detailed vendor invoice—all within the same ten-minute window—without losing your focus or your smile.