Culinary Administrative Assistant​/Line Cook- Westin Grand Cayman Seven Mile Beach Resort & Spa

Culinary Administrative Assistant

This position serves as the primary administrative support for the Executive Chef and the entire culinary team. The role involves performing all secretarial and administrative duties in a highly professional and courteous manner to enhance communication, streamline operations, and ensure efficient flow of incoming and outgoing information across the Culinary Department.

Key Responsibilities

• Provide the team with administrative support, including filing, answering telephones, taking messages, maintaining appointment calendar, making interview arrangements, internal customer service, place orders, assist in planning of roster and other office duties. Specifically, you will be responsible for performing the following tasks to the highest standards.
• Maintains the standards of performance as detailed in the Departmental Operations Manual to ensure the efficient operation of the department in accordance with Hotel Policy.
• Implement and update systematic filing system for all food & beverage records.
• Maintain ambassador details on file, including contact details, vacation plan, PH balances. Request off and update payroll.
• Maintain all details related to joining date of new team members
• Participates in regular meetings and briefings as may be scheduled and takes notes to be documented and filed.
• Review status of work and follow-up actions required with the executive Chef daily
• To handle confidential and classified material and ensure to always keep the code of confidentiality and maintain professional office etiquette and discretion.
• Establish and maintain professional and effective communication channels within the Culinary Department and the other departments.
• Record office equipment, forms, stationery and other supplies required for use by Culinary Department
• Understands and abides by all safety rules, emergency procedures and fire prevention regulations.
• Maintains all documentation & Forms related to Kitchen and safety food audits
• Participates in any scheduled training and development program that may improve personal or departmental standards.
• To provide paperwork for any requisition within the hotel such as:
  Purchasing requisition, Work order for all outlets.
• Handle all correspondence and filing in Food & Beverage office.
• Maintain and manage the daily appointment on behalf of & for the Executive Chef
• Arrange/take minutes in all culinary related meetings.
• Maintain good relationship with the Culinary and Food & Beverage brigade
• To communicate with team members through bulletin board and present the hotel activities and information for all teams.

Requirements

• Minimum 2–3 years of administrative support or clerical experience (e.g., office assistant, receptionist, or coordinator roles).
• Preferred:
  Prior experience in hospitality, hotel, restaurant, food & beverage (F&B), or a fast-paced kitchen environment. This helps with understanding culinary terminology, kitchen demands, food safety/audit processes, and department-specific records (e.g., staff rosters, requisitions, safety documentation).
• Experience with administrative tasks like filing, calendars, phones, emails, requisitions, and data entry is essential.

What Are We Looking For?

• Strong organizational and time management skills — Critical for handling multiple tasks (rostering, appointments, follow-ups, supplies).
• Attention to detail and accuracy — Especially for documentation, payroll/vacation tracking, confidential info, and audit records.
• Proficiency in Microsoft Office (Word, Excel, Outlook/PowerPoint) and basic computer/email/internet skills — Often explicitly required.
• Excellent communication (verbal and written) and interpersonal skills — For phones, messages, inter-departmental coordination, meetings/minutes, and maintaining professional relationships.
• Discretion and professionalism — Handling confidential/classified material and maintaining etiquette/code of confidentiality.
• Ability to work in a fast-paced
• Basic knowledge of hospitality/F&B operations — Understanding food safety rules, emergency procedures, or culinary basics (not cooking expertise, but familiarity helps).
• Additional assets:
  Experience with hospitality software (e.g., Opera, payroll systems), multi-lingual abilities, or customer service background.

Compensation: CI $12-13

Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.