Facilities Coordinator

Thomas College seeks a highly organized, detail-oriented Facilities Coordinator to support the daily administrative and operational functions of the Facilities Department. This position plays a key role in coordinating work orders, purchasing, financial processes, event support, payroll approvals, departmental communications, and administrative operations.

• Receive, track, assign, and monitor service requests to ensure timely completion.
• Support financial and purchasing processes: prepare requisitions, secure approvals, and code invoices accurately to the general ledger.
• Review and approve timecards for facilities staff in accordance with procedures and payroll deadlines.
• Facilitate departmental morning meetings to support communication, coordination, and daily operational planning.

• Associate's degree or higher preferred, or equivalent combination of education and experience.
• Minimum of 3 years of experience in administrative support, facilities coordination, operations, purchasing, project coordination, or project management.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in standard office applications and ability to learn work order, purchasing, payroll, and event management systems.
• Ability to manage multiple priorities, meet deadlines, work collaboratively, and provide strong customer service.
• Knowledge of budgets, procurement, invoice processing, requisitions, general ledger coding, and expenditure tracking preferred.
• Knowledge of OSHA standards and workplace safety practices.

• Medical, dental, life, and disability insurance.
• 6% 403(b) matching plan.
• Paid time off and thirteen paid holidays.
• On-site gym.
• Meal discounts and free tuition for employees, spouses, and dependent children.

Interested applicants should submit a cover letter, résumé, and names of three professional references, along with an email address.

Thomas College is an equal opportunity employer.

Thomas College's mission is to prepare students for success in their personal and professional lives, and for leadership and service in their communities.