Agent D'accueil et D'etat-Civil - Commune DE Jausiers

Missions

Under the authority of the Mayor and the Secretary General of the town hall, the recruited person ensures the reception of the public, informs the administrative in their administrative procedures and participates in the management of the missions relevant to the civil status. They contribute to the good administrative functioning of the community in respect of the rules of the public service.

Reception and Secretariat
• Ensure physical and telephone reception
• Inform, guide and accompany users in their procedures.
• Receive, register and distribute mail.
• Manage the town hall's emails and ensure the follow-up of requests.
• Carry out various administrative and secretariat tasks. Civil Status
• Welcome and inform the public about civil status procedures.
• Establish civil status acts (births, recognitions, marriages, deaths) in compliance with the regulations.
• Deliver copies and extracts of acts.
• Ensure the keeping, updating and archiving of civil status registers.
• Participate in the organization of marriage ceremonies.
• Instruct the files related to citizen census and participate in population census operations if necessary.
• Collaborate with the other services of the municipality to ensure the continuity of the public service.

• Training or experience in communication, administration or secretariat.
• Knowledge of civil status regulations is appreciated.
• Mastery of office tools and ease with business software.
• Sense of welcome, listening and public service.
• Relationship skills, professional discretion and respect for confidentiality.
• Organization, rigor, autonomy and ability to manage priorities.
• Ability to work in a team. Part-time position: 29 hours per week. Occasional availability for the celebration of marriages or service needs. Statutory remuneration + indemnity scheme (IFSE + CIA) + participation in provision and collective mutual.