Administrative Secretary

Lake Region Middle School

We are seeking a well-organized, resourceful, and professional Administrative Secretary. We are looking for someone who is self-motivated, detail orientated, and collaborative to join our office team.

• Formal education/training beyond high school - preferred
• Minimum of two (2) years of related experience in same or similar position
• Proficient skills in the areas of; organization, communication, public relations, and computer/technology
• Knowledge of Google suite, Excel, financial software; preferably Aptafund;
  Student Information System/database; preferably Infinite Campus
• Ability to work as part of a team and independently

Experience working as a Middle School Administrator Assistant – preferred

• Serves as a liaison between the Principal, staff members, parents, outside agencies, business people, students, and the public
• Creates a welcoming atmosphere on the phone and in the office for students, visitors, staff, and community members. Assists with inquiries and directs them to the proper person
• Maintains strict confidentiality of school information including students, their families, and staff
• Works collaboratively as a team member within the school
• Schedules substitutes for planned staff absences and informs substitute coordinator, as appropriate
• Processes incoming and outgoing correspondence as instructed
• Orders and maintains supplies as needed
• Performs bookkeeping activities for Central Office related to budgets, expenditures, activity accounts, petty cash, and grants, as needed
• Manages activity accounts, grants, donations, and any other accounts within the building, as needed
• Operates technology appropriate to the position, i.e., word processing spreadsheets, an ability to create graphs, as needed
• Prepares and reviews payroll information and timecards
• Electronically maintains a schedule of appointments and makes arrangements for conferences and interviews, including the school calendar
• Assists with school events and functions
• Maintains secure files
• Obtains, gathers, and organizes pertinent data as needed and puts it into usable form
• Places, receives, and routes telephone calls and records messages as appropriate
• Attends meetings as requested by supervisor
• Performs all other duties as assigned