Executive Admin Assistant

• Location 110 Mecaw Rd.,PO Box 161,Hampden, ME, 04444,United States
• Job Category Administrative Assistant, Executive Admin, Clerical
• Employee Type Full Time

Description

We are seeking an organized and professional Executive Administrative Assistant to provide high-level administrative, legal, communications, and project support. The ideal candidate can manage multiple priorities, maintain confidentiality, and keep projects and schedules on track.

• Manage executive calendars, meetings, appointments, travel, correspondence, and incoming requests.
• Provide administrative support for legal matters, contract reviews, and confidential documentation.
• Prepare, proofread, and format reports, presentations, contracts, legal documents, and communications.
• Track deadlines, follow‑up items, contract requests, expenses, invoicing, and timekeeping.
• Maintain accurate records, filing systems, and confidential documentation.
• Review materials for consistency with company branding standards.
• Support internal workflows, events, community outreach, sponsor ships, and charitable giving.
• Assist senior leadership with special projects and operational initiatives.

• Associate’s degree in business administration, Office Administration, or a related field required; bachelor’s degree preferred.
• Administrative, executive support, or office management experience.
• Experience supporting senior leadership or working in a professional services environment preferred.
• Strong organizational, communication, proofreading, and problem‑solving skills.
• Ability to manage competing priorities with professionalism, discretion, and attention to detail.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.

• Current, clean Class C driver’s license required.
• Related administrative, paralegal, communications, or project management training preferred.

• Competitive pay
• Medical, dental, and life insurance
• Allstate Voluntary Benefits (accident, critical illness, wholesale life w/ long‑term care)
• Short‑term and long‑term disability
• 401(k) with company match
• Paid time off
• Fuel and service discounts
• Supportive team environment

R.H. Foster is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, pregnancy, gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other legally protected status.