Office Associate II – Maine State Prison, Warren

Office Associate II – Maine State Prison, Warren

* ANTICIPATED VACANCY
* Pay Grade 13: $42,307.20 - $58,812.60 Annual Salary (Includes $2.00/hour Correctional Career Stipend, $0.60/hour Institutional Stipend, and 2.25% Salary Adjustment). Job Class Code: . Open:
July 14, 2026. Close:
July 28, 2026.

Position provides office and administrative support to Maine State Prison. Work is performed under general supervision and requires solid knowledge of modern office practices and equipment.

• Comply with State policies, including human resource and security protocols, information security and confidentiality policies.
• Create and use varied correspondence formats and compose standard business correspondence.
• Create basic graphics, illustration, and publication work to produce informational materials including maps, charts, and graphs.
• Develop and use computerized formats and/or graphics for forms, pamphlets, graphs, charts, tables, and/or maps.
• Post to, amend, and/or update web pages using established content and modern office software.
• Examine documents/information, determine facts, detect errors and irregularities, and act as authorized.
• Receives, signs for, and delivers accountable mail (express, registered, certified, and insured) to maintain accountability and control.
• Collects, packs, and labels printed materials to prepare materials for delivery.
• Inputs, arranges, codes, transcribes, corrects, and/or posts standard forms and free-form data for data entry.
• Organizes, records, and maintains computerized and/or manual files.
• Query for data via telephone, computer, and/or written/oral communication.
• Explain, inform, and/or initiate calls on routine matters; refer non-routine inquiries to appropriate resource.
• May lead the work and provide guidance to co-workers on a project or intermittent basis to improve worker skills and maintain flow of work.

• Knowledge of the principles, practices, and equipment used in graphics, illustration, and publication work.
• Knowledge of information distribution using the internet.
• Knowledge of the principles and practices of informational presentations.
• Ability to create and use varied correspondence formats and compose standard business correspondence.
• Ability to prepare standard reports.
• Ability to develop and use computerized formats and/or graphics.
• Knowledge of customer service methods and techniques.
• Ability to communicate effectively with customers.
• Ability to determine facts, detect errors and resolve problems.
• Ability to follow oral and written instructions.
• Ability to establish and maintain effective working relationships.
• Ability to recommend and provide input on procedures and work methods.

• Training, education, or experience in office and administrative support work that demonstrates at least competency in applying solid knowledge of modern office practices to perform complex, varied office support tasks.
• Ability to use independent decision‑making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.
• All positions in this classification assume the qualifications of Office Assistant I, Office Assistant II, and Office Associate I.

Complete the online application. Provide a Resume and Cover Letter.

• 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave (accrual increases with years of service).
• Health insurance coverage (Maine pays 85%-100% of employee-only premiums).
• Dental insurance coverage (Maine pays 100% of employee-only dental premiums).
• Retirement plan (Maine contributes 19% of pay to the Maine Public Employees Retirement System).
• Gym membership reimbursement up to $40 per month.
• Health and dependent care flexible spending accounts.
• Public service student loan forgiveness program.
• Living Resources Program (employee assistance program).
• Parental leave up to six weeks fully paid.
• Voluntary deferred compensation (Maine Saves 457(b) account).

Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. Reasonable accommodation is provided for qualified individuals with disabilities upon request.