Administrative Assistant

Job Highlights

DISES is a small, rural elementary school serving approximately 250 students from preschool through eighth grade. Located in Deer Isle, Maine, this is a beautiful coastal community, just east of Penobscot Bay along the Eggemoggin Reach. In our work and in our personal lives, we are fortunate to take advantage of the picturesque beaches, trails and historical landmarks on the island.

• Serve as receptionist for the school which includes answering the telephone greeting guests, and monitoring all visitors in the school
• Supervise the use of school equipment including the telephone and copying machines
• Assist with the ordering, distribution, and inventory of school supplies;
• Perform all secretarial and clerical duties as directed by the principal
• Collect interoffice mail, sort and distribute all school mail
• Supervise students who are waiting to see other school personnel
• File materials in a manner that enables others to locate information
• Keep financial and budget records for school accounts as directed by the principal
• Maintain a calendar of school events and records for public use of the building
• Assemble and copy for distribution the bi-weekly or monthly school newsletter
• Assist in maintenance and routing of student records and other student data including the Department of Education MEDMS database
• After the required training, supervise the storage and use of student medication
• Assist with student attendance including maintenance of records
• Observe the strict confidentiality of all school, student, and employee information
• Organize and maintain the school office in an orderly fashion
• Schedule substitutes, student screenings, parent conferences, and other events/people as directed by the principal
• Supervise classes and cover duties in emergency situations
• In the absence of the school nurse and after appropriate training, administer medications for students
• Perform other tasks as may reasonably be directed by the principal.

• High school diploma or G.E.D. required
• Associate or bachelors degree in office procedures desirable
• Office skills including keyboarding, filing, and computer skills.
• Work with confidential information
• Create positive public relations with the community
• Work effectively with a diverse population of staff and students
• Maintain a professional, cheerful, and flexible attitude
• Criminal History Record Check (CHRC)

• Competitive compensation based upon experience/education, ranging from $22.50 to $30.10 an hour.
• Supportive work environment