Administrative Assistant; Part time; Woodside Elementary School

Job Description

Serving Maine's Midcoast communities of Bowdoin, Bowdoinham, Harpswell, and Topsham, MSAD 75 is home to over 2,350 students and more than 600 faculty and staff members.

MSAD 75 is seeking a Part time Administrative Assistant at Woodside Elementary School to join our vibrant educational community. Together, we can inspire the next generation of learners and leaders.

Part time, 10 hours/week

$25.49 - $26.25/hour (DOE)

• Prepare letters, reports and other forms of correspondence.
• Manage student records in the Infinite Campus database. Maintain student records as required, including, but not limited to, student registrations and/or transfer of records between schools.
• Assist the building Principal with budget management and process purchase requests through standard district accounting practices.
• Place and receive telephone calls and record messages; manage the school-wide intercom and public-address system.
• Order and maintain supplies for the School (office and staff).
• Maintain a petty cash fund, student accounts and other financial/budget information.
• Coordinate, prepare and assist with all school-wide and student mailings.
• Update office forms as needed.
• Assist and cover for office colleagues during absences as needed.
• Welcome visitors and volunteers.
• Maintain a professional, confidential and friendly manner to the Williams-Cone community.
• Other duties as assigned.

• High School diploma or GED/HiSET.
• Valid State of Maine Department of Education background check (CHRC) authorization.
• Excellent knowledge and experience with Microsoft Office programs, including Google platform.
• Preferred knowledge of Infinite Campus.
• An aptitude to quickly learn new computer systems as needed including Smart Find Express, ESS and IV.
• Excellent organizational skills.
• Ability to work independently.
• Strong customer service and interpersonal communication skills.
• Ability to work independently and multi-task with a high attention to detail.
• Flexible and enthusiastic learner.

MSAD 75 is an equal opportunity employer and does not discriminate on the basis of race, color, national or ethnic origin, religion, gender, sexual orientation, marital or parental status, age, ancestry, or disability in its employment or in the administration of its educational policies and programs.