Executive Assistant - Finance

## Executive Assistant - Finance Apply:
Bar Harbor, Maine:
Full time:
Posted 14 Days Ago:
JR006224

Provide executive-level administrative support to the Senior VP/CFO and the Finance leadership team at The Jackson Laboratory — the person who knows what's on every calendar, what's due when, and who needs to be in the room.
** The Role
** This position provides executive-level administrative support to leaders at the Senior Vice President and Executive Vice President level — currently the Senior VP/CFO, the Corporate Controller, and the broader Finance leadership team. You'll manage confidential correspondence, complex multi-time-zone travel, Board Committee logistics, and the daily rhythm of a busy finance office. Hybrid ideally to Bar Harbor, ME in office as needed and occasional travel.
** What You'll Do — Executive Support
*** Own the executive's calendar and act as gatekeeper for competing priorities
* Arrange complex, multi-time-zone travel and compile meeting materials
* Draft and edit correspondence, some of it confidential
* Triage incoming issues and route or respond as appropriate
* Complete expense reports and other recurring administrative work
* Serve as the connective tissue between the executive's office and internal stakeholders
** What You'll Do — Finance Department Operations
*** Track approved absences, AWAs, and time reports for Finance leadership
* Maintain Finance, Notary, and AAIG SharePoint sites and email aliases
* Coordinate Board Committee meetings and track minutes for signature
* Plan full-team retreats, budget planning sessions, and leadership meetings
* Manage the Administrative Assistants Information Group — meetings, speakers, follow-up
* Initiate purchase requisitions and track event budgets
** What You Bring
*** 8+ years of experience in a same or similar executive support role (10+ years preferred)
* High school diploma required;
Bachelor's degree preferred, or equivalent combination of education and experience
* Proven ability to handle confidential information with discretion
* Strong written and verbal communication skills, including with Board members and external partners
* Ability to manage competing deadlines in a fast-paced environment
* Advanced proficiency in Microsoft Office, Zoom/Teams, and enterprise systems (HRIS, financial systems, travel programs)
* Financial acumen to develop, monitor, and manage budgets
* Flexibility to adapt to a frequently changing environment
* Availability for after-hours support and occasional travel
** Good to Know
*** This role is eligible for the Executive Assistant Incentive Plan
* Work environment is sedentary — mostly seated, occasional standing or walking, lifting up to 10 lbs
* The pay range for this position is $80,167- $116,242 Compensation offers are determined based on an assessment of related work experience, geographic location, and internal equity.
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