Finance and HR Administrator

Finance and HR Administrator

Great Salt Bay Community School District Office - Damariscotta, Maine

Job : 5731032
Final date to receive applications: Posted until filled
Posted: May 21, 2026 4:00 AM (UTC)
Starting Date: Jun 22, 2026

RSU 48 is seeking a great candidate to join our district business office team! The successful candidate will manage payroll, benefits, and accounts payable/receivable for our small school district under the direction and supervision of the Business Manager. Training in our systems and methods provided!

• High school diploma or equivalency required, Associate’s degree or equivalent credit hours preferred, with an emphasis in financial/business courses
• Knowledge of general computer applications and ability to learn programs
• Must hold valid DOE fingerprinting certification
• Valid Maine Driver’s License and access to a reliable personal vehicle

To ensure accurate and compliant payroll processing and accounts payable/receivable and to support the human resources needs of the district, contributing to the efficient operation of the school system and fostering a positive work environment for all employees.

• Payroll Processing:
  • Accurately process payroll for all district employees in accordance with Maine labor laws, district policies, and collective bargaining agreements
  • Maintain and update employee payroll records, including deductions, benefits, overtime, and stipends
  • Prepare and distribute payroll-related reports and reconcile any discrepancies
  • Manage end-of-year processes, including preparing W-2s and related tax forms
  • Track sick bank balances by group
• Human Resources Administration:
  • Administer and manage employee benefits, including health insurance, retirement plans, and other programs, ensuring compliance with Maine
    
    PERS and district policies
  • Participate in the onboarding processes for new hires, confirming fingerprinting, credential verification, and setting up new hires in the necessary systems
  • Maintain personnel files in accordance with district policies and legal requirements
  • Maintain intimate knowledge of employee association agreements and ensure accuracy and compliance in their practical application
• Processes Accounts Payable and Accounts Receivable, and reconciles accounts:
  • Review and verify all invoices for accuracy, proper coding, and authorization before payment
  • Enter and maintain accurate records of accounts payable and receivable transactions in the financial management system
  • Prepare and process electronic transfers, check payments, and expense reimbursements
  • Reconcile vendor statements, research discrepancies, and resolve payment issues promptly
  • Prepare and process 1099s as well as maintain W-9s for all vendors
  • Maintain organized and up-to-date accounts payable files and documentation
  • Respond to inquiries from vendors, staff, and administration regarding payment status and policies
  • Collaborate with secretaries and administrators to ensure alignment on procurement and payment processes
  • Prepare and process accounts receivable including depositing cash and check payments in-person at a local financial institution
• Completes all quarterly and annual filings for state and federal taxes, PFML, unemployment, worker’s comp, etc.
• Provides clerical support and data entry for budgets, state and local reports, and programs as determined by the Business Manager.
• Provides back up support for specific projects meeting the administrative needs of the Business Manager
• Assists in the completion of monthly, quarterly and year end reports, including audit preparation
• Completes filing and records maintenance of the Business Office
• Is knowledgeable of current state and district financial regulations, and financial procedures such as accounting and bookkeeping
• Participates in ongoing trainings as needed
• Meets deadlines in an accurate and timely manner
• Adheres to confidentiality regulations and maintain a professional attitude
• Perform other responsibilities as assigned by the Business Manager

Full time, year round. Terms, salary, and benefits shall be determined by the Board and Superintendent under the individual contract and according to the RSU 48 Wage and Benefits Guide. Performance shall be evaluated in accordance with the provisions of the Board's policy on evaluation of employees.

Position Type: Full-Time

Job Categories:

• Administration >
  Business/Finance
• Administration >
  Human Resources

• Citizenship, residency or work visa required

• Lynsey Johnston , Superintendent
• District Office
• Phone:
• Email: superintendent