Labeling Artwork Controller - Consultant

Location: Poland

Are you interested in working directly for a single sponsor while having the security and additional career opportunities that working for a global CRO can bring? Our team says it's the best of both worlds….

Clin Choice is searching for a Labeling Artwork Controller - Consultant in Poland for 12 months Contract with REMOTE option with possibility of extension to join one of our consumer product clients.

Role Summary

The Regional / Senior Artwork Controller is responsible for managing the end-to-end artwork development process (brief → final release) for packaging and labeling components within the region. This role ensures timely delivery of high-quality, compliant artwork by coordinating cross-functional teams and external vendors, while driving process improvements and maintaining operational excellence. This role combines hands-on execution with team supervision.

Key Responsibilities:

* Manage the end-to-end artwork development process from initiation through approval and release, ensuring timely delivery of high-quality labeling components.

* Act as the primary liaison between PMO, Regulatory Affairs, Marketing, Packaging, Quality, Supply Chain, and external vendors/agencies.

* Validate briefs for accuracy and completeness; collaborate with cross-functional teams to resolve discrepancies.

* Oversee timelines, resource planning, and progress tracking for multiple concurrent labeling projects.

* Coordinate review and approval of labeling content and artwork in internal systems, ensuring compliance with regulatory, legal, and corporate standards.

* Drive process improvements related to artwork development, approval workflows, and digital tools.

* Investigate Root Cause Analyses (RCAs) and implement Corrective and Preventive Actions (CAPA) as needed.

* Maintain artwork issue logs and attend escalation meetings to provide updates.

* Identify inefficiencies and escalate to Hub Leads when required.

* Participate in content lock meetings to ensure stakeholder alignment.

* Manage Veraciti system-related issues and escalate appropriately.

* Suggest and implement technology solutions for artwork and labeling processes.

* Create, update, and maintain training documentation for systems and processes.

* Supervise Artwork Controllers to ensure task completion and provide support during peak periods.

* Onboard new hires on artwork management systems and end-to-end processes; conduct quarterly refreshers on best practices.

* Provide guidance on escalation channels and support SMEs, Artwork Process Leads, Vendors, and Hub Leads with artwork production deployment.

* Track and follow up on action items from cross-functional meetings.

* Communicate project status, risks, and milestones consistently to stakeholders.

* Attend regional project meetings (Kick-off, Overview, Alignment, Technical with Printer) and provide updates.

* Share project insights for dashboards and analytics; contribute to KPI reviews and compliance initiatives.

* Gather requirements for new regional jobs and assess resources requirements and provide job quotations when required.

* Conduct design-to-press color management assessments and feasibility consultations.

* Monitor and maintain regional project timelines and costs; anticipate and resolve roadblocks.

* Address process and executional quality issues; support system and process improvements.

* Manage ad-hoc artwork-related requests and cascade process/system communications.

Qualifications &

Experience:

* Bachelor's degree in Life Sciences, Business, Packaging Technology, or related field;

* 10+ years in labeling design, proofreading, coordination, regulatory, packaging, and project management within consumer health, pharmaceutical, or medical device industries.

* Strong knowledge of global regulatory requirements for product labeling and packaging.

* Proven ability to manage multiple projects and cross-functional teams in a deadline-driven environment.

* Hands-on experience with PLM and electronic artwork systems (e.g., Agile, GLAMS, Loftware, Veraciti, Veeva).

* Expertise in Adobe Creative Suite (Illustrator, InDesign, Photoshop, Acrobat Pro).

* Familiarity with pre-press and print processes (CMYK, Pantone,…