Finance and Operations Associate

Finance and Operations Associate

Reports to: Chief Financial Officer

Join the Business Office team at Kents Hill School and become an integral part of a collaborative, mission-driven community. This position offers an exceptional opportunity for a motivated, self-directed professional to build a career in independent school finance and operations.

Working closely with the team, the successful candidate will gain exposure to a broad range of business office functions, including accounting operations, student financial services, and business administration. We are seeking someone who is curious, organized, service-oriented, and eager to learn. For the right candidate, this role offers significant opportunities for professional growth and expanded responsibilities over time.

• Serve as an integral member of the Business Office team, supporting the day-to-day financial and administrative operations of the school.
• Partner with the team to ensure the efficient, accurate, and timely execution of business office functions.
• Identify opportunities to improve processes, enhance customer service, and increase operational efficiency.

• Manage student account activity, including billing, payments, cash receipts, and account reconciliation.
• Serve as a primary point of contact for students and families regarding billing inquiries and payment support.
• Monitor account activity and assist with collections and account resolution as needed.

• Support the full accounts payable cycle, including vendor onboarding, invoice processing, payment administration, and maintenance of related records.
• Maintain accurate vendor information and support annual reporting requirements, including W-9 and 1099 administration.
• Ensure timely and accurate processing of financial transactions in accordance with school policies and procedures.

• Administer the student banking program, including account maintenance, transaction processing, and customer support.
• Oversee the operation of the campus store, including inventory management, purchasing, sales, and textbook programs.
• Coordinate seasonal and special initiatives, such as textbook buyback programs.

• Provide general administrative support to the Business Office as needed.
• Participate in special projects and other assignments that support the strategic and operational goals of the school.
• Pursue opportunities for professional development and assume additional responsibilities as skills and experience grow.

• Associates degree in Accounting or relevant work experience
• Minimum of 2-3 years of accounting experience preferred
• Ability to work independently and as part of a team
• Ability to handle multiple priorities in a fast-paced work environment
• Commitment to diversity, equity, inclusion, and social justice
• Outstanding communications, organizational, collaboration, and interpersonal skills

Please send a letter of interest, resume, and contact information for three references to Human Resources, hr, with the subject line “Finance and Operations Associate.” The position is open until filled.

Kents Hill School is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.