Events Operations Associate - Atlantic Oceanside Hotel and Event Center

Do you enjoy hands-on work, behind-the-scenes excellence, and helping bring unforgettable events to life? The Atlantic Oceanside Hotel and Event Center is seeking a reliable, detail-oriented Event Operations Associate to join our year-round Events team in beautiful Bar Harbor, Maine.

In this highly operational role, you’ll work under the direction of the Event Operations Lead to prepare, execute, and break down events ranging from weddings and corporate meetings to large-scale celebrations. This position is ideal for someone who takes pride in precision, teamwork, and creating polished, guest-ready spaces—often without being in the spotlight.

At Witham Family Hotels, we are committed to delivering exceptional guest experiences while fostering a supportive, inclusive, and family-like workplace. Proudly recognized as one of the Best Places to Work in Maine since 2022 and an Inclusive Workplace, we live by our core values of kindness, respect, inclusion, empowerment, excellence, integrity, and family.

We are an equal opportunity employer and believe our strength lies in our differences.

• Schedule: Full-Time, Year-Round

• Shifts: Vary and may include early mornings, late nights, evenings, weekends, and holidays

• Department: Event Operations

• Location: Atlantic Oceanside Hotel and Event Center

• Overtime: May be available based on operational needs

• PTO (Paid Time Off): Earn up to 136 hours in your first year (prorated based on hire date). The longer you’re with us, the more you earn

• Health Insurance: Multiple Aetna plans with 80% of the cost covered, including family options

• Dental and Vision Insurance: Our dental plan is a gem—up to 4 cleanings a year and more. We pay 80% of the cost. Vision insurance also available

• 401(k) Plan: Up to 4% company match

• End of Season Bonus

• Heating Savings Program: Partnership with Irving and Dead River—save on heating oil and propane

• Core Values Program: Earn points toward branded swag

• Life Insurance & AD&D: We cover the first $10,000, with additional voluntary coverage available

• Short-Term Disability: Provided at no cost

• Referral Bonus: Up to $1,000 per new full-time employee you refer

• Discounts: Hotel stays, dining, and spa services at our properties and select New England Inns & Resorts collection hotels

• Employee Recognition Programs

• Employee Assistance Program (EAP): Free and anonymous counseling services

• Employee Relief Fund: Financial support for unexpected situations, mostly funded by our amazing teammates

• Annual Flu Shot Clinic

• Witham Family Hotels Gala: An annual event that recognizes YOU

• Community Giving: The Witham Family Hotels Charitable Fund has donated over a million dollars to local organizations

• Set up and break down event spaces according to approved floor plans and timelines

• Safely move and position tables, chairs, linens, staging, dance floors, podiums, décor, and event equipment

• Assist with event-day execution to ensure spaces are clean, safe, functional, and guest-ready

• Support room transitions and maintain event spaces before, during, and after events

• Assist vendors, clients, and internal teams with load-in and load-out as directed

• Provide courteous and professional support to guests and event partners

• Assist with basic setup and operation of in-house audio-visual equipment (microphones, speakers, lighting, presentation equipment)

• Help troubleshoot minor AV issues and escalate concerns to the Event Operations Lead as needed

• Maintain clean, organized storage areas and report missing, damaged, or unsafe equipment

• Follow all safety procedures, keeping walkways clear and equipment placed securely

• Report facility, maintenance, or safety concerns promptly to the Event Operations Lead

• Collaborate closely with housekeeping, maintenance, and event teams to ensure seamless execution

• Perform other duties as assigned to support successful events

• Ability to safely lift, move, and set up heavy furniture, staging, and event equipment (up to 65 lbs)

• Strong attention to detail and pride in high-quality execution

• Ability to follow floor plans, diagrams, written instructions, and verbal direction

• Willingness to learn…