Assistant Director of Events

Saint Joseph's College of Maine is hiring for the position of ASSISTANT DIRECTOR of EVENTS
!

This position will support the Conference and Events Division by providing coordinated oversight of external Stone Barn events and on-campus internal events; serving as an ambassador of the Stone Barn events program and Events department on campus events to ensure the success of events; serving as primary administrator of the events software; and effectively manages Event employees.

POSITION RESPONSIBILITIES
:

Provides coordinated oversight of Stone Barn events by:

• Managing event timelines developed autonomously and in coordination with Director, packing sheets, setup and breakdown plans, and floor plans
• Providing on-sight and logistical coordination (procurement, delivery, and billing) with internal and external events contacts
• Overseeing set up and breakdown, opening and closing of facilities prior to and after each event
• Coordinating with food service to ensure appropriate menu, setup, and staffing is available for catered events

Serves as an ambassador of the Events department to ensure the success of events by:

• Coordinating and overseeing assigned events and Stone Barn business after booking as well as through the completion of the event or function, while achieving profitable margins, offering high quality food and beverage options, and a positive customer experience
• Acting as a liaison between client, Director of Events, service providers and events department team to ensure successful meetings and events
• Maintaining proactive communications with all parties involved in events
• Hosting walk-throughs and sales visits for both internal & external department events as assigned
• Maintaining knowledge and compliance with departmental policies, service procedures, and standards
• Cultivating corporate external peak season event business on the SJC lakefront

Serves as primary administrator of the events software by:

• Entering service requests, menus, rentals and additional costs into event software in accordance with client needs for events on-campus as needed
• Managing work orders, banquet event orders and rental orders
• Evaluating software functions and maintaining data integrity

Effectively manages Event employees by:

• Utilizing standardized training documents for events procedure across all departments
• Supervising correct set up, service, and breakdown of events
• Ensuring a high level of customer service is delivered throughout each event
• Directing staff through set up and break down procedures
• Always displaying and exemplifying the high standard of service and hospitality that the department sets forward as a rule
• Effectively working with Event employees to uphold the highest level of hospitality and standards in the Maine wedding & events industry

MINIMUM REQUIREMENTS
:

• Bachelor’s degree is preferred or equivalent experience in the hospitality, sales and or business
• Two or more years’ experience in a hospitality field with both administrative and service responsibilities required
• Food Handler and Alcohol Server Certification required
• Must have a valid driver’s license, complete a driver training program and have an acceptable Motor Vehicle Record

SCHEDULE
:

• This is a full-time position. The weekly scheduleneeds to be flexible related to client appointments andevents, however the primary schedule evolves around normal work week hours
• Summer hours are more demanding and require more flexibility around the scheduled events
• Availability during peak operating times (weekends, holidays and special events as needed)

About Saint Joseph’s College of Maine

Founded by the Sisters of Mercy in 1912, Saint Joseph’s College is Maine’s only Catholic college. Located on the shores of Sebago Lake in Standish, Maine, the 382-acre campus offers 46 undergraduate programs and a Division III athletic program to approximately 800 on-campus students. In addition to its on-campus offerings, Saint Joseph’s College provides certificates, undergraduate, and advanced degrees to approximately 1,200 working adults residing throughout the United States and in more than 20 other countries through its online learning program.

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