Human Resources Coordinator

Since 1980, The Way Back, Inc. has supported adults with mental illness by providing safe housing and recovery-focused services. Our mission is to help individuals with psychiatric disabilities—including bipolar disorder, schizophrenia, anxiety, and depression—successfully reintegrate into the community.

The HR Coordinator supports the Agency’s recruitment, onboarding, payroll, training, compliance, and personnel records functions. This position works closely with management and staff to ensure efficient HR operations while maintaining professionalism, confidentiality, and attention to detail. The HR Coordinator reports directly to the HR Manager.

Location:

Port Jefferson, NY

Position Type:
Full-Time, Non-Exempt

Work Schedule:

Monday through Friday, 8:30 AM – 4:30 PM (40 hours per week)

Salary: $55,000 annually

• Employer-paid Medical and Dental Insurance (100% of employee premium covered)
• Tax-advantaged Flexible Spending Account (FSA)
• 403(b) Retirement Plan
• Employer-Contributed Pension Plan
• Health Insurance Opt-Out Incentive (currently available)
• Generous paid time off package including vacation, personal, and sick leave
• 12 paid holidays annually

• Lead full-cycle recruitment, including job postings, applicant screening, interview scheduling, recruiting events, and community outreach
• Coordinate onboarding and new employee orientation
• Review timesheets and assist with payroll processing through Paychex (HRIS)
• Maintain personnel records and HRIS data in an organized and confidential manner
• Coordinate and track required staff trainings, including HIPAA, OSHA, Sexual Harassment Prevention, CPR/First Aid, and agency orientations
• Monitor compliance requirements and employee credentials
• Assist with staffing coverage for vacant positions
• Perform other related duties as assigned

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• Knowledge of human resources practices and procedures; payroll experience preferred
• Experience in a New York State Office of Mental Health (NYS OMH) regulated environment strongly preferred
• Proficiency with Microsoft Office, including Excel
• Strong organizational, communication, and interpersonal skills
• Ability to maintain confidentiality and manage multiple priorities

• Current American Red Cross Adult CPR and First Aid Instructor certification preferred, or the ability to obtain certification after hire
• Ability to travel between agency locations, recruiting events, and training sites as needed
• Successful completion of all required background checks, including NYS Justice Center and OCFS clearances, as applicable

For additional information about The Way Back, Inc., please visit thewayback.org

The Way Back, Inc. is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace.

Qualified applicants are encouraged to submit their resume to Adam Branning, HR Generalist, at adam to be considered for this opportunity.