Accounts Payable Specialist Maitland, FL

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a high-volume finance operation in Maitland, Florida. This Contract-to-Permanent position is ideal for someone who is highly organized, detail-focused, and comfortable managing invoice processing in an inventory-driven environment. The person in this role will help keep accounts payable activities accurate and on schedule while working closely with purchase order documentation, vendor accounts, and payment workflows.

Responsibilities:

• Review and process a large volume of invoices each week, ensuring timely and accurate entry into the accounts payable workflow.
• Perform three-way matching by comparing invoices, purchase orders, and receiving records to confirm transaction accuracy before payment approval.
• Reconcile vendor statements and resolve discrepancies by researching missing documents, pricing differences, or unmatched items.
• Track purchase order activity and follow up on outstanding or incomplete records to support accurate invoice processing.
• Manage accounts payable tasks in an inventory-heavy setting, verifying supporting documentation tied to goods received and ordered quantities.
• Apply proper account coding to invoices and maintain organized records that support payment processing and financial reporting.
• Assist with payment activities such as ACH transactions and check runs in accordance with established schedules and controls.
• Maintain vendor files and ensure supplier information remains current, complete, and properly documented.
• Conduct routine daily reconciliations to identify issues early and keep accounts payable records aligned with supporting documentation.