Onboarding Specialist

Onboarding Specialist

Tetra Tech, Inc. specializes in supporting communities recovering from disasters, severe weather events, and other emergency situations. We are currently seeking Onboarding Specialists to join our Talent Acquisition team. The position is 100% remote, including all applicable training.

At Tetra Tech, we are Leading with Science® to solve the world's most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today, we stand as a market leader, offering solutions in water, environment, energy, disaster recovery, and international development.

Our work has improved more than 625 million lives around the world.

Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.

The Onboarding Specialist coordinates and monitors the pre-employment onboarding process for new hires across active recruiting projects. This position reviews required paperwork, communicates with candidates, maintains accurate records in multiple systems, distributes training information, and ensures candidates are properly advanced or removed from the onboarding process according to established procedures.

This role is well suited for a highly organized, detail-oriented individual who communicates clearly, follows established processes, and is comfortable managing multiple priorities and computer systems in a fast-paced environment. The ideal candidate is proactive, dependable, and skilled at following up while maintaining accurate records. Previous onboarding support experience is not required.

Staffing needs can change quickly in response to disaster activity and project requirements. Successful candidates must be comfortable working in a fast-paced environment, shifting priorities as needed, and supporting periods of increased staffing activity.

The following duties are considered essential to the role. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

• Guide candidates through the application, hiring, and onboarding process, including follow-up regarding required documentation, outstanding requirements, training, and other next steps.
• Maintain accurate candidate records in the Applicant Tracking System (ATS), and document candidate interactions and status updates in staffing trackers and project-specific systems.
• Assist candidates with completing required hiring and onboarding documentation and schedule new hires for training, orientation, onboarding, and other pre-employment activities.
• Assist with additional administrative and onboarding assignments, including I-9 verification, monitoring E-Verify statuses, and verifying MVR results through designated systems.
• Clearly communicate job requirements, schedules, pay information, project expectations, and next steps to prospective candidates by phone, text, and other approved communication methods.
• Track candidate progress throughout the staffing and onboarding process while maintaining accurate and organized records in a high-volume environment.
• Perform additional staffing and Talent Acquisition support duties as assigned based on project and operational needs.

Minimum of 1 year of experience of administrative, onboarding, recruiting, human resources, customer service, or similar phone-based customer-facing environment. Alternative relevant experience may be considered in lieu of staffing support experience.

Demonstrated ability and comfort managing multiple candidates, projects, and deadlines simultaneously.

Strong verbal communication and interpersonal skills with the ability to build rapport, ask questions, and communicate professionally with a diverse range of individuals while assisting them in completing paperwork

Ability to thrive in a fast-paced, performance-driven environment while maintaining productivity, responsiveness, accuracy, and professionalism.

Ability to navigate multiple computer applications, accurately document information while on calls, and quickly learn new technology, software platforms, and project-specific systems.

Strong organizational, time-management, multitasking, and…