Administrative Clerk

Job Title:

Administrative Clerk

Location: Malden, MA
Duration: 4-Month Contract

Job Summary

The Administrative Clerk provides clerical and administrative support within a state agency operating under court protocols. This role is responsible for maintaining records, processing documentation, organizing filing systems, and supporting daily office operations. The Administrative Clerk also assists internal and external stakeholders by responding to inquiries and retrieving information efficiently and professionally.

This is a full-time temporary position with the possibility of extension based on funding and business needs.

• Respond to telephone, mail, and electronic inquiries from attorneys, paralegals, state agencies, and the public in a professional and timely manner.
• Provide administrative support including correspondence handling, filing, photocopying, faxing, scanning, and document management.
• Maintain accurate records and organize filing systems for efficient information retrieval.
• Process incoming and outgoing mail, including sorting, stamping, and distribution.
• Support magistrates and staff with case-related administrative tasks.
• Communicate effectively with internal and external stakeholders across diverse groups and professional levels.
• Maintain confidential information and ensure compliance with office procedures and court protocols.
• Perform general clerical and office support duties as assigned.

• High School Diploma or equivalent required.
• Minimum of four (4) years of secretarial or administrative experience, or an equivalent combination of education and experience.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite, including Word and Excel.
• Ability to work independently and collaboratively within a team environment.
• Strong work ethic, professionalism, and sound judgment.

• Prior experience as a Legal Assistant, Paralegal, Court Clerk, or within a legal/court environment preferred but not required.

• Administrative and clerical support
• Record management and filing systems
• Microsoft Word and Excel proficiency
• Communication and customer service skills
• Document scanning and processing
• Time management and multitasking
• Attention to detail
• Ability to work independently