HR Administrative Assistant

Position Summary

The HR Administrative Assistant provides assistance to the HR Manager and General Manager at OTT‑Boston. This position is responsible for data entry, scanning, creating files, filing, processing paperwork, and other clerical duties in a busy office environment. This position is based out of the Malden, MA office.

• Competitive pay and training: $24 per hour
• All FT Employees are eligible for 2 weeks of paid vacation time as well as company-sponsored health and wellness plans
• All FT, PT and Seasonal employees are eligible for:
  Paid sick time, 401K plan with company matching**, flexible schedules (including a combination of weekdays and weekends available), fun and upbeat work environment with various award and recognition celebrations throughout the year, First Stop Health - 24 hr. access to doctor by phone or computer for employee and their dependents (Employer pays 100%), discounts in retail stores, and free admission to all company attractions

• Be familiar with and ensure company human resources and payroll policies and procedures are followed.
• Assist with recruiting, pre-employment processing, and new hire onboarding. Create and complete post-hire paperwork, enter new hires into Human Resources software, and file completed employee files in the electronic filing system.
• In a timely manner, scan paperwork to Corporate HR Department.
• Organize and maintain records, databases, Excel spreadsheets, filing and storage in assigned areas of responsibility within company filing guidelines.
• Make and keep a supply on hand of pre-employment and post-employment packets.

• Ability to work independently over long periods of time and in groups withing the scope of established rules and regulations.
• Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, emails, managing files and records, and other office procedures and terminology.
• Ability to maintain confidentiality of files and other documentation.
• Be computer literate and keyboard/mouse proficient with a working knowledge of and ability to use various types of computer software.
• Knowledge of and experience with office machines, practices, and systems.

• High school graduate or equivalent
• Previous experience in clerical, secretarial, or business administration preferred
• DOT experience preferred

• Must pass pre-employment background check and substance abuse testing.