Admin Assistant - Clinical​/QA Services; Per Diem

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Salary Range: $18.00 To $22.00 Hourly

The Admin Assistant - Clinical / QA Services plays a supportive role in supporting the operational efficiency of clinical and quality assurance teams within a healthcare and Emergency Medical Services environment. This position ensures that administrative tasks are managed accurately and promptly, facilitating smooth communication and documentation flow between departments. The role involves coordinating schedules, managing records, and assisting with compliance documentation to uphold regulatory standards.

By providing reliable administrative support, the assistant enables clinical and QA professionals to focus on their core responsibilities, ultimately contributing to the delivery of high-quality patient care and product safety. This position requires a detail-oriented individual who can handle multiple tasks simultaneously while maintaining confidentiality and professionalism.

• Manage and organize clinical and QA documentation, ensuring accuracy and compliance with regulatory requirements.
• Coordinate meetings, appointments, for clinical and QA team members.
• Assist in the preparation and distribution of reports, presentations, and correspondence related to clinical and quality assurance activities.
• Maintain databases and filing systems to ensure easy retrieval of clinical and QA records and distribute documentation to required departments.
• Serve as a liaison between clinical, QA teams, and other departments to facilitate effective communication and workflow.
• Support the onboarding process for new clinical and QA staff by preparing necessary documentation and training materials.
• Complete credential verification for new hires and annual renewals.
• Ensuring credentials are verified on or prior to the expiration as required.
• Documenting verified non-renewals and completing required communications and associated documentation to ensure all responsible parties are advised in a timely manner.
• Assists in sending notifications prior to renewal, and follow up notices and related communications, and/or lists as required.
• Track and follow up on action items from meetings to ensure timely completion.
• Assist with audit preparation and preparing documents for information requests from regulatory bodies as needed.
• Maintains knowledge of and complies with all company policies, procedures, and guidelines at all times.
• Must maintain a reliable attendance record
• Completes other duties as requested and assigned

• High school diploma or equivalent;
• Associate’s degree or equivalent working experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.

• NA
• Certified or proficient in Microsoft applications such as Excel, power point, etc. preferred

• 2 years of administrative experience, preferably in a clinical, healthcare, or quality assurance environment.
• Experience working in clinical and/or quality assurance within the healthcare industry.
• Familiarity with regulatory standards such as OEMS, DPH and associated guidelines.
• Knowledge of electronic document management systems and electronic recordkeeping
• Ability to work independently and as part of a multidisciplinary team.
• Minimum of 2 years of experience with computer systems required, including web-based applications and some Microsoft Office applications preferred.

• Strong organizational abilities are essential for managing schedules, preparing documentation, and maintaining accurate records on a daily basis.
• Effective communication skills enable the assistant to coordinate between clinical and QA teams and other departments, ensuring clear and timely information exchange.
• Attention to detail is critical when handling regulatory documents and audit…