Manager, Distribution Materials Mgt

Location: Commerce Place, Malden

Category: Professional and Management

Department: Storeroom

Job Type: Temporary

Union Name: Non Union

Work Schedule: Day; 8‑hour shift (7:30 – 4:00 PM); 40 hours/week;
Weekend, Holiday, and On‑Call requirements:
Yes.

Hourly Rate: $38–$60, depending on experience.

Manages and coordinates the day‑to‑day activities of the Storeroom, Receiving, Network Mail, and Couriers with regard to supervision of personnel, receipt of goods, storage of goods, and distribution of goods. Implements a property management and control system that interacts with the Medi Tech Materials Management Module. Also performs all record keeping and administrative duties, including ordering of all Storeroom supplies.

• Reviews all storeroom orders daily for accuracy before they are filled and delivered.
• Provides and maintains a safe, clean environment by coordinating daily maintenance and housekeeping needs.
• Develops, implements, and updates policies and procedures to provide guidelines for Storeroom/Laundry personnel.
• Submits daily, weekly, and monthly reports to the Director of Materials Management as required to document department activity and efficiency.
• Oversees the development and implementation of the Network Storeroom, which includes all Medi Tech training and problem‑solving.
• Directly supervises the daily activities of 4 laborer porters.
• Submits all divisional and department reports on a timely basis (weekly reports, monthly budget, open purchase order report, etc.).
• Responsible for the supervision, maintenance, and corrective action for attendance and tardiness within area of responsibility.
• Adheres to all Hospital rules and regulations that apply to the department, ensuring that other departmental employees follow such rules.
• Responsible for the supervision and overall performance of the Network mail system.
• Responsible for the overall monitoring of off‑site storage facilities including delivery, inventory monitoring, and disposal of inventory.
• Responsible for overall performance of the Network mail system, Storeroom, and storage (11 employees).
• Evaluates efficiency of the Storeroom to ensure that products are available in the right place at the right time.
• Provides and documents continuing education for Storeroom personnel to comply with JCAHO Standards.
• Attends programs and seminars for upgrading the Storeroom so that personnel are abreast of the latest standards of Quality regarding all aspects of their job responsibilities.
• Conducts monthly staff meetings to discuss problems or any new issues pending.
• Attends weekly Materials Management Meetings and submits report to director noting accomplishments, problems, and priorities for the upcoming week.
• Establishes the content and format of job descriptions for Storeroom personnel.
• Interviews and recommends new hires for the Storeroom.
• Assists new staff members in orientation to the Storeroom’s various hospital policies and procedures.
• Provides Right to Know and MSDS information regarding hazardous materials in the workplace to ensure compliance with OSHA Regulations.
• Conducts performance appraisals according to Hospital Policy for Storeroom staff.
• Responsible for administering disciplinary actions according to Hospital Policy.
• Assures that time schedules are posted and all requests for time off are submitted for administrative approval.
• Maintains proper attendance in accordance with Hospital Policy.
• Reports to work on time in accordance with Hospital Policy.
• Attends the following monthly meetings punctually and submits and assigns minutes or reports in a timely fashion:
  Support Services, Management, Product Evaluation.
• Accounts and controls inventory.
• Reviews requisitions before issuing of stock.
• Provides detailed instruction concerning the preparation of inventory issue slip.
• Provides updated pricing of goods.
• Accounts for all materials purchased and delivered for the Storeroom.
• Keeps a record of and expedites all back orders.
• Orders and prepares all Storeroom orders for supplies.
• Performs any and all related clerical duties.
• Coordinates the group purchasing/prime vendor program for the Storeroom and other assigned departments.
• Performs other…