Accounts Payable Specialist Job in Malibu, CA

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in California on a contract basis with the potential for a permanent role. This position focuses on supporting day-to-day payables operations, maintaining accurate financial records, and ensuring vendors are paid in a timely manner. The ideal candidate brings strong attention to detail, sound judgment with invoice review and coding, and confidence working across reconciliations, reporting, and month-end activities.

Responsibilities:

• Oversee the accounts payable process from invoice receipt through final payment, ensuring accuracy and timeliness at each stage.
• Record vendor invoices in Quick Books, applying the correct account coding and verifying all required backup documentation is complete.
• Examine submitted invoices for approvals, proper classification, and alignment with internal records before processing.
• Compare invoices against purchase orders and receiving documents to confirm amounts, quantities, and terms are accurate.
• Coordinate scheduled disbursements through checks, ACH, and wire payments in accordance with established payment timelines.
• Maintain up-to-date vendor profiles, address payment-related questions, and communicate clearly regarding invoice status.
• Reconcile vendor statements, credit card activity, and bank transactions while investigating and resolving discrepancies.
• Support month-end close activities by preparing accounts payable reports, tracking open items, and organizing documentation for 1099 reporting.
• Use Excel to perform account analysis, support reconciliations, and help the accounting team maintain accurate financial data.