Accounting Assistant

Accounting Assistant

Full Time Malvern, PA, US

Job Summary: We are looking for a detail-oriented, dependable, and motivated Accounts Payable / Accounting Clerk to join our growing accounting team. In this role, you’ll play a key part in keeping our financial operations running smoothly – processing vendor invoices, reconciling accounts, and supporting general accounting functions such as accounts receivable and job costing. If you enjoy working with numbers, take pride in accuracy, and want to be part of a collaborative, fast-paced environment where your contributions are valued, we would love to hear from you.

Key Responsibilities:

• Process and enter vendor invoices accurately and efficiently
• Maintain up-to-date and organized records for all transactions
• Communicate proactively with vendors to resolve billing issues or discrepancies
• Assist in project setup and contract reviews in collaboration with the sales team
• Monitor accounts receivable aging and follow up on past-due accounts
• Reconcile customer accounts and investigate variances
• Support the accounting team with data entry, filing and financial reporting
• Assist with month-end close processes related to payables and receivables
• Prepare documentation and provide support for internal and external audits
• Participate in process improvement initiatives to enhance efficiency and accuracy

Qualifications:

• High school diploma or equivalent required; associate degree or higher in accounting or related field preferred
• 2+ years of experience in accounts payable, accounts receivable, or general accounting preferred
• Proficiency with accounting software (e.g. Microsoft Dynamics/Business Central)
• Strong Excel skills, including data sorting, filtering, and basic formulas
• Exceptional attention to detail, organization, and accuracy
• Excellent communication, teamwork, and problem-solving skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• A positive, proactive attitude and a desire to learn and grow within the accounting field

Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.

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