Executive Assistant, Diocesan Services

Vision

We see a world where each individual understands their God-given mission in life and is doing their best to fulfill it; a world where Catholic leaders are influential voices in society; a world where Jesus’ example of loving, servant leadership is modeled in every family, workplace, parish, and community.

Catholic Leadership Institute (CLI) provides bishops, priests, deacons, religious, and lay persons in the Roman Catholic Church with world-class, pastoral leadership formation and consulting services that strengthen their confidence and competence in ministry, enabling them to articulate a vision for their local church, to call forth the gifts of those they lead, and to create more vibrant faith communities rooted in Jesus Christ.

The Executive Assistant, Diocesan Services supports the Director of Service Strategy and the broader Diocesan Services team through high-level administrative support, scheduling coordination, communication management, meeting preparation, travel coordination, and operational assistance. This role helps maximize the effectiveness of the Diocesan Services division by ensuring administrative excellence, strong organization, and timely follow-through on day-to-day responsibilities.

The Executive Assistant serves as a primary administrative support resource for the Diocesan Services team by coordinating calendars, preparing materials, organizing meetings and logistics, managing communication flow, maintaining records and systems, and supporting client interactions with professionalism and hospitality. This role requires a highly organized, detail-oriented individual who is proactive, dependable, service-minded, and capable of managing multiple administrative priorities in a fast-paced ministry environment.

• Bachelor's degree preferred
• Three-to-five years of executive assistant, project coordination, operations, or administrative support experience
• Experience supporting senior leaders, executives, or ministry leadership preferred
• Non-profit, diocesan, parish, or ministry experience strongly preferred
• Experience coordinating meetings, travel, events, and cross-functional projects
• Experience using CRM and project management platforms preferred

• Practicing Catholic with a deep love for the Catholic Church
• Strong understanding of Catholic culture, diocesan structures, parish life, evangelization, and ministry leadership
• Excellent organizational skills and attention to detail
• Outstanding verbal, written, and interpersonal communication skills
• Strong judgment and ability to manage sensitive and confidential information
• Ability to work effectively with bishops, diocesan leaders, pastors, donors, clients, and colleagues
• Highly proactive and capable of anticipating needs and solving problems independently
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong administrative coordination, organization, and follow-through capabilities
• High emotional intelligence and relational maturity
• Advanced proficiency with Microsoft Office Suite, especially Outlook, Word, PowerPoint, and Teams
• Familiarity with CRM platforms, scheduling tools, and virtual meeting technology
• Ability to travel occasionally and support on-site meetings and events as needed

• Executive & Team Support
  :
  Manage and support the workflow, priorities, scheduling, travel, and administrative needs of the Director of Service Strategy and assigned team members to maximize effectiveness, create organizational capacity, and ensure strategic priorities are executed efficiently.
• Communication & Collaboration
  :
  Draft, coordinate, and manage executive communications, presentations, meeting materials, reports, agendas, minutes, and project updates to support alignment, collaboration, and effective communication across diocesan and organizational initiatives.
• Project & Operations Coordination
  :
  Provide administrative coordination and operational support for Diocesan Services initiatives by organizing materials, maintaining project timelines and records, scheduling meetings, tracking action items, and ensuring timely follow-up on assignments and deliverables. Maintain accurate records, reports, CRM updates, expense documentation, contracts, invoices, and other administrative systems to support operational effectiveness and organizational accountability.
• Meeting & Event Planning
  :
  Coordinate logistics, hospitality, scheduling, travel, and materials for diocesan meetings, retreats, trainings, leadership gatherings, and internal events to ensure a professional, organized, and mission-centered experience for participants and partners.

Self‑Assurance and Humility: Has deep trust in the Lord and in one's ability to meet most challenges. Inspires self and others to fulfill commitments and achieve a positive outcome. Does not seek personal recognition but is committed to the success and…