Executive Assistant

Job Purpose The Executive Assistant will provide support to the CMO, as well as backup support to the CEO with diverse administrative duties and create a positive first impression of Ocugen. This position will report to the Senior Executive Business Manager.

Duties and responsibilities

Administrative support to include heavy calendar management, domestic and international travel, preparing presentations and itineraries, expense reporting

Coordinate and manage a high level of internal and external meetings to ensure all logistics, i.e. conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared.

Organize and coordinate office administrative procedures

Manage confidential information, exercising a high level of discretion

Schedule Board of Directors and Scientific Advisory Board meetings

Resolve routine and non-routine inquiries, filtering and managing requests, providing information through independent research and use of internal/external resources

Organize paperwork and files in a way that is easily retrievable

Provide support to all departments as requested

Maintain effective relationships with internal and external contacts

Additional tasks and projects as requested

May occasionally need to travel with executives to conferences and off-site meetings

Bachelor’s degree in business discipline required

Minimum of 3 to 5 years in an administrative role, preferably supporting senior management, Board interactions preferred

Top notch technical (MS Office Suite) and written verbal/communication skills

Demonstrated ability to take ownership, initiate and establish priorities, anticipate needs and handle multiple tasks simultaneously under demanding time constraints with minimal direction, in order to deliver on commitments and deadlines

Demonstrated ability to maintain strict and complete confidentiality and must exercise discretion and independent judgement with respect to matters of significance

High attention to detail with excellent organization and planning skills

Flexibility to adjust schedule according to business demands

Must have 24/7 mentality and occasionally be available on weekends/evenings for support

Working Conditions Incumbent will primarily work Monday – Friday during normal business hours in an office environment.

Ocugen is an equal opportunity employer. In order to provide equal employment and advancement opportunities to all individuals, we make all of our employment decisions based upon merit, qualifications, abilities, and an individual’s conduct and performance. We will not make any of our decisions, and will not discriminate against any employee or applicant, on the basis of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including sexual orientation, gender identity and status as a transgender or transsexual individual), age, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information, or any other characteristic protected from discrimination under the law.

Ocugen complies with applicable federal, state and local laws governing nondiscrimination in employment.
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