Administrative Associate

Manage calendars, coordinate meetings, align logistics, and make sure leaders have what they need to show up prepared.

• Organize agendas, assemble materials, take simple notes, and ensure follow‑ups are tracked and closed.

• Support team routines, events, onboarding, and communication flow across the group.

• Create and update basic documents, slides, and communications.
• Manage distribution lists and ensure information moves clearly and timely.

• Support travel bookings, expense reports, purchase requests, and general administrative tasks that maintain smooth operations.

• Maintain shared files, team sites, reference materials, and act as a trusted point of continuity across the department.

• Strong organizational skills and exceptional attention to detail
• Clear, professional written and verbal communication
• Ability to prioritize in a fast‑moving environment
• Proficiency in Microsoft Office and collaboration tools (Outlook, Teams, SharePoint)
• Good judgment, confidentiality, and a proactive, team‑oriented approach

You’ll get to partner closely with leaders, build relationships across the business, and gain a holistic view of how teams work together to fulfill our mission. Internal descriptions note this role as a high‑visibility, high‑impact opportunity with exceptional networking potential and exposure to senior leadership.

• Collaboration and trust
• Continuous learning and development
• A balanced, supportive work environment

Vanguard is not offering visa sponsorship for this position.