Administrative Assistant

The Administrative Assistant provides administrative support to BIM Task Order program management office including document management correspondence preparation meeting coordination and administrative task execution This position is a hybrid position with most work being remote with attendance at our office in McLean VA as needed for meetings work sessions etc Since 1976 SMS has specialized in modernizing legacy IT and sustaining complex enterprise environments for federal agencies With the goal of building long term partnerships with our customers we invest in our employees by providing the training tools and support they need to keep critical missions operational improve performance and reduce risk SMS is headquartered in McLean Virginia with offices and on site operations at customer locations throughout the United States For additional information on SMS visit wwwsmscom

Provides administrative support to BIM Task Order program management office including document management correspondence preparation meeting coordination and administrative task execution

Supports program managers with scheduling calendar management and stakeholder coordination

Prepares meeting agendas minutes and action item tracking for Integrated Product Team meetings and Program Management Reviews Manages program documentation including filing version control and repository maintenance

Prepares correspondence reports and presentation materials

Coordinates travel arrangements for program personnel Supports contract administration activities including deliverable tracking and submission coordination

Maintains program files and records ensuring compliance with documentation requirements

Coordinates with Government stakeholders for meeting scheduling and logistics

Supports proposal preparation and contract modification activities

Manages program administrative processes and office operations

Minimum 5 years of administrative support experience preferably in program management or government contracting environments

Proficiency with Microsoft Office suite required

Some travel may be required for his position 5 or less

DoD Secret security clearance required or the ability to successfully pass a background check and obtain an interim Secret clearance

Salary Range

SMS is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran