Senior Tax Reporting Administrator

Responsibilities

• Own and oversee end‑to‑end tax operations processes, ensuring they are clearly defined, well‑controlled, and consistently executed across teams and vendors.
• Evaluate process performance, handoffs, and controls to identify gaps, inefficiencies, and risk points.
• Provide structured oversight and challenge to IC5 execution and quality review activities, focusing on process effectiveness rather than individual transactions.
• Lead root‑cause analysis for recurring issues, defects, or breakdowns; drive sustainable process‑level remediation.
• Ensure procedures, controls, and operating models are aligned with regulatory requirements and business needs.
• Oversee process readiness for peak periods, regulatory changes, system enhancements, and volume shifts.
• Partner with Technology, Compliance, Risk, and Operations leaders to design and implement process improvements, automation, and standardization.
• Define and monitor process‑level metrics, quality indicators, and health dashboards; use insights to drive improvements.
• Ensure vendor‑supported processes meet internal standards and integrate effectively with internal workflows.
• Translate complex process and risk insights into clear guidance and recommendations for leadership.
• Support regulatory exams and audits by ensuring processes are well‑documented, understood, and operating as designed.

• Strong understanding of tax operations execution, quality review, and control concepts.
• Demonstrated ability to think end‑to‑end and assess processes for effectiveness, scalability, and risk.
• Ability to communicate complex process and risk topics clearly to leadership and non-technical stakeholders.
• Data-driven mindset with strong analytical skills (e.g., trend analysis, KPIs, dashboard management) to identify and prioritize process improvements.
• Proven experience leading issue remediation through process improvement rather than transactional fixes.
• Ability to influence cross‑functional partners and drive change without direct authority.
• Strong judgment, prioritization, and problem‑solving skills.
• Strong technical skills and expertise (i.e., proficiency in Microsoft Excel, tax and brokerage acumen, and ability to navigate and leverage various tax systems and workflows)
• Strong operational execution skills with a high degree of accuracy and discipline to meet regulatory deadlines, adhere to controls, manage risk, and consistently deliver compliant tax reporting
• Stakeholder management skills (professional communication, influence, and collaboration) to effectively partner with Tax Oversight, Legal, Compliance, Enterprise Risk Management, IT, and vendors
• Undergraduate degree or an equivalent combination of training and experience.
• Minimum of three years related experience.

Vanguard is not offering visa sponsorship for this position.