Maintenance Administrative Assistant - Limelight Mammoth

Limelight Hotels by Aspen One provide authentic and contemporary connections to their communities and the adventures that surround them. Each Limelight hotel is inspired by place, united by purpose, defined by you and set in the heart of elevated and unique locations, each carefully designed with distinctive design and purposeful functionality, created to evoke a sense of place and a point of view.

Current locations include those across Colorado in Aspen, Snowmass, Denver, and Boulder (opened August 2025);
Ketchum, Idaho;
Mammoth, California (opened December 2025); and Charleston, South Carolina (coming in 2028).

For more information, visit  or follow @limelight hotel on X, Instagram or Facebook. Please note that all official communications from the Talent Acquisition or Human Resources team are sent from email addresses within the noti, , , ,  &  domains.

The Maintenance Administrative Assistant provides day-to-day administrative and operational support to the hotel engineering team, helping ensure work requests, preventive maintenance, records, purchasing, invoices, and departmental communications are completed accurately and efficiently. The position serves as a key liaison between Engineering, hotel departments, guests, vendors, and external partners and may assist with basic maintenance-related tasks as needed. This position reports to the Director of Engineering.

The pay range for this position is $26.00 to $28.00 per hour; actual pay will be dependent on budget and experience.

Applications for this position will be accepted until September 13, 2026.

• Answer and coordinate incoming calls, service requests, guest requests, and maintenance-related communications, ensuring requests are appropriately documented and routed
• Generate, distribute, track, and close work orders from daily inspection sheets, departmental requests, and other maintenance activities
• Review daily work sheets and provide updates to department heads and management regarding outstanding work requests, priorities, and completion status
• Issue and track preventive maintenance work sheets and assist with maintaining accurate preventive maintenance records
• Maintain organized and accurate Engineering files, records, equipment documentation, Standard Operating Procedures (SOPs), and maintenance-related information
• Process invoices, purchase orders, and departmental expenditures in accordance with established procedures and budget requirements
• Order maintenance materials, supplies, and equipment as directed and assist with monitoring departmental inventory and expenses
• Coordinate contractor and vendor communications, including scheduling meetings, service visits, inspections, and follow-up activities
• Assist the Engineering team with basic maintenance-related tasks and service calls when appropriate and within the scope of the position
• Coordinate with Guest Services, Front Office, Housekeeping, Finance, Operations, and other departments to facilitate timely completion of maintenance requests and minimize disruption to hotel operations
• Communicate guest comments, concerns, and complaints related to maintenance to the appropriate Engineering leadership and assist with timely follow-up
• Other duties as assigned

• High School diploma or equivalent required
• Minimum 2 years of administrative, hospitality, facilities, maintenance, or related experience preferred

• Working knowledge of general hotel engineering, maintenance, facilities operations, tools, equipment, and terminology
• Proficiency with Microsoft Office applications, including Word, Excel, and Power Point
• Proficient…