Office Administration Manager

Role Overview

The Office Admin Manager is a key operational and coordination role reporting directly to the CEO. This position is responsible for ensuring the efficient day-to-day running of Alloy

X's Bahrain office while providing high-level support for regional initiatives and administrative documentation.

• Executive Support: Provide direct administrative and coordination support to the CEO, including scheduling, correspondence, and follow‑ups.
• Presentation & Documentation: Must be highly proficient in preparing professional presentations, briefing materials, and follow‑up communications for external engagements.
• Regional Initiatives & Approvals: Support regional management teams with cross-functional coordination and manage administrative approvals and document control.
• Event Coordination: Plan, coordinate, and support company events, seminars, workshops, and meetings, including all logistics and vendor management.
• Office & Facilities Management: Oversee daily office operations, facilities, vendors, and administrative services to maintain a professional and compliant environment.
• Budgeting & Supplies: Manage office supplies, service contracts, renewals, and administrative budgets.
• External Engagement: Liaise with clients, partners, government entities, regulators, and local ecosystem stakeholders.
• Ad‑hoc Tasks: Additionally execute any ad‑hoc tasks and initiatives assigned in a timely manner.

• Education: Bachelor's degree in Business Administration, Management, or a related field.
• Experience: 5+ years of experience in office administration or management, specifically supporting senior leadership.
• Advanced
  
  Skills:
  
  Exceptional skills in creating presentations and managing complex documentation.
• Event Management: Proven experience in event coordination and stakeholder engagement.
• Professionalism: High level of professionalism, discretion, and attention to detail in a fast‑paced environment.