Common Premises Associate

Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1:
  Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated
  :
  All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The Common Premises Associate supports the management of the UN House in Bahrain. The role focuses on budgeting, financial management, security coordination, office space allocation, maintenance, cleaning, utilities, and day‑to‑day management of services to ensure efficient and responsive support for resident agencies.

• Effective and efficient support to the management of UN premises and services
  • Support as the UN House Custodian on behalf of the UN Development System, establishing and enforcing governance frameworks, SOPs, cost‑recovery mechanisms, and joint accountability arrangements.
  • Ensure full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.
  • Implement the Memorandum of Understanding on Occupancy and Use of Common Premises and Services.
  • Develop systems and internal operating procedures for premises and services management, preventive maintenance, site development, outsourcing and contracting, and cost‑saving strategies.
  • Prepare result‑oriented work plans, strategies, actions and budget estimates in consultation with UNDP Resident Representative and the OMT.
  • Document and follow up on contributions from participating agencies and report progress to the OMT.
  • Clear and review renovation and refurbishment proposals of participating agencies for OMT action.
  • Network with regional common premises management and services experts on technical and country issues.
• Provision of administrative support services
  • Support day‑to‑day management of UN House premises and services for a functional, safe and hygienic work environment.
  • Oversee cleaning, electrical, mechanical, telephone, heating, utilities, equipment, garbage disposal, power generation, and grounds maintenance services.
  • Ensure procurement, maintenance and repair of building facilities, equipment and supplies aligns with budget and procurement policies.
  • Identify opportunities for innovation and recommend improvements.
  • Act as the focal person for filing and archiving of all common premises and services related documents.
  • Maintain contact lists of the Ministry of Foreign Affairs and external vendors.
  • Prepare correspondence and evaluation reports on common services tasks.
  • Serve as focal point with the Ministry of Foreign Affairs and Ministry of Works for capital renovation and refurbishment works.
  • Act as UNDP and UNCT focal point for the government‑contracted UN House maintenance company.
• Supply/inventory and asset management
  • Act as property custodian of procured and donated common assets and prepare periodic inventory reports.
  • Recommend replacement/disposal of common equipment and supplies.
  • Conduct acquisition and distribution of quality common services supplies.
  • Collaborate with the Asset Verification Coordinator for physical verification of records.
  • Prepare annual common asset management report.
  • Support procurement of common items.
• Adminis…