Events Coordinator

Apply for Events Coordinator at Onyx By Rotana in Manama, B13, BH. This Full time on site position offers great opportunities for career growth.

The Event Executive is responsible for managing and converting event inquiries into confirmed business by providing professional consultation to clients and delivering tailored event solutions. The role serves as the primary point of contact for clients throughout the planning process, ensuring the selection of the most suitable venue, menu, and event setup while maximizing revenue opportunities and maintaining exceptional service standards expected in a luxury hotel environment.

The Event Executive works closely with Food & Beverage, Kitchen, Front Office, Reservations, Housekeeping, Engineering, and other operational departments to ensure flawless execution of all events, meetings, conferences, weddings, social functions, and corporate gatherings.

• Respond promptly to all event inquiries and leads.
• Conduct site inspections and hotel show-rounds for prospective clients.
• Identify client requirements and recommend the most suitable venue and event package.
• Maximize conversion of inquiries into confirmed business.
• Actively upsell food, beverage, accommodation, and additional event services.
• Build and maintain strong relationships with corporate clients, event planners, wedding organizers, and social event hosts.
• Achieve monthly and annual sales targets and conversion ratios.

• Meet clients to understand event objectives, budgets, and expectations.
• Recommend appropriate venues based on event size, style, and requirements.
• Suggest suitable menus, beverage packages, coffee breaks, and catering options in consultation with the culinary team.
• Prepare detailed event proposals, quotations, and contracts.
• Negotiate pricing and packages within approved hotel guidelines to secure business while protecting profitability.
• Ensure all client requirements are accurately documented and communicated.

• Prepare and distribute Banquet Event Orders (BEOs) and function sheets.
• Conduct pre-event meetings with operational departments.
• Coordinate event logistics, room setups, audiovisual requirements, signage, and special requests.
• Monitor event execution and ensure client satisfaction throughout the event lifecycle.
• Manage last-minute changes professionally and efficiently.

• Food & Beverage Department – Confirm event timings and service requirements. Coordinate beverage packages and banquet service standards. Ensure staffing requirements are aligned with event needs.
• Kitchen / Culinary Team – Finalize menus and special dietary requirements. Coordinate food presentations and service flow. Ensure menu quality aligns with client expectations.
• Front Office & Reservations – Coordinate guest room blocks and VIP accommodations. Manage rooming lists and arrival requirements. Ensure seamless guest arrival and departure experiences.
• Housekeeping – Ensure event venues and guest rooms are prepared according to standards. Coordinate additional cleaning requirements before and after events.
• Engineering & IT – Coordinate technical requirements, lighting, sound systems, and event equipment. Ensure operational readiness of all event facilities.

• Maintain accurate event records and Opera Sales & Catering updates.
• Prepare weekly sales activity and conversion reports.
• Track event revenues and forecast future business.
• Ensure contracts and deposits are processed according to hotel policies.
• Maintain compliance with hotel standards and brand guidelines.

• Event inquiry response time.
• Lead conversion percentage.
• Event…