Senior Project Billing Specialist

Overview

French & Parrello Associates (FPA) is seeking a Senior Project Billing Specialist for our Accounting Department in Wall, NJ. This position is in office and full-time.

• Prepare, review, and process high-volume monthly project billings for public-sector engineering projects
• Interpret and apply public contracts, task orders, amendments, and fee schedules to ensure accuracy and compliance
• Set up projects in the accounting system in accordance with contractual terms, billing rates, and authorization limits
• Monitor project budgets and contract balances to support accurate billing
• Perform monthly project budget reconciliations and resolve discrepancies as needed
• Coordinate closely with Project Managers to research and resolve billing questions, contract issues, and client inquiries
• Prepare and assist with ad hoc billing and project-related reports
• Enter and review project expenses and billing data on a weekly basis
• Support accounts receivable collection efforts by responding to invoice questions and providing backup documentation
• Maintain complete and accurate billing records to support audits and agency reviews
• Identify opportunities to improve billing processes and internal controls

• 5+ years of experience in high-volume project billing within the engineering or AECindustry
• Proven experience reading, interpreting, and applying public-sector contracts
• Direct billing experience with New Jersey counties, preferably Monmouth and Middlesex Counties
• Experience with Deltek VantagePoint is highly preferred
• Experience billing projects for NJDOT and NJTPA
• Associate’s or Bachelor’s degree in Accountingor related field
• Strong organizational skills with exceptional attention to detail
• Ability to think critically, solve problems, and work independently
• Proven ability to multitask in a fast-paced, deadline-driven environment
• Strong written, verbal, and interpersonal communication skills
• Excellent time management and prioritization skills
• Prior experience supporting transportation or infrastructure projects
• Familiarity with public agency audit requirements and billing documentation standards
• Experience mentoring or supporting junior billing staff

We understand that a fulfilling career is about more than just the work you do – it’s about feeling secure in your health, confident in your financial future, and balanced in your personal and professional life. That’s why we strive to offer one of the most comprehensive benefits packages in our industry. By doing so, we aim to attract top talent and ensure that every member of our team has the resources they need to thrive, both at work and at home.

• Medical, Dental, Vision insurance
• 401(k) Retirement Plan with Employer Matching
• Roth 401(k) Option
• Individual and Dependent Life Insurance
• Short and Long-Term Disability Insurance
• Health Wellness Programs, Flu shots, Rewards for Healthy Lifestyle
• Tuition Reimbursement
• Training and Professional Development
• Opportunities for Community Outreach Through Internal Networks
• Personal Time Off Program (PTO)
• Transit/Parking Program
• Flexible Summer Work Schedules
• Aflac
• Discount Tickets:
  Tickets At Work, Life Mart, and Staples Work Wins
• Credit Union
• Verizon Wireless Discount
• Dry Cleaning Service
• Corporate Events, Outings & Activities

The projected compensation range for this position is $75,000 to $90,000. Actual compensation will depend on factors such as experience, education and skill set.

We value curiosity, accountability, and continuous learning – and we provide the tools, mentorship, and flexibility to help every team member reach their full potential. We’re looking for talented, driven professionals who share our passion for pushing boundaries and creating solutions that make a real difference in people’s lives.

At FPA, we’re proud to be recognized year after year as one of NJBIZ’s Best Places to Work, and consistently ranked among the top firms in the industry. These honors reflect our people-first culture, collaborative spirit, and commitment to innovation and excellence. At FPA, you’ll find more than a job – you’ll find purpose, connection, and a workplace that invests in your growth and success.

For over 50 years, French & Parrello Associates (FPA) has been a trusted partner in delivering innovative solutions that shape communities, enhance infrastructure, and drive progress. As a multidisciplinary firm, we integrate expertise across diverse markets to streamline project execution, optimize resources, and achieve cost-effective, forward-thinking results.

FPA combines boutique-level service with enterprise-level expertise – offering clients the best of both worlds. With a steadfast commitment to quality, collaboration, and innovation, our team continues to shape the built environment with solutions that stand the test of time.