Accounts Payable Administrator

Description

The Accounts Payable Clerk will be responsible for properly processing invoices for payment and maintaining records.

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal , reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop‑payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Processing payments to vendors on a regular basis. This includes putting together invoices, PO’s and other supporting documentation. Setting up payments for ACH in the bank templates or processes checks. Files all documents by vendor and makes sure there are copies in ERP.
• Other related duties as assigned.

• Must be reliable and extremely trustworthy.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Quick Books / SAP-B1 / Sage experience preferred.
• Excellent knowledge of Microsoft Office.