Sr. Administrative Assistant

We are looking for a highly organized and detail-oriented Senior Administrative Assistant to support daily business operations, executive activities, and cross-functional coordination. This role goes beyond traditional administrative support, requiring strong analytical capabilities, systems expertise, and the ability to create executive-level presentations.

If you thrive in a fast-paced environment and enjoy combining administrative excellence with data-driven insights, this is a great opportunity to make an impact.

• 5+ years of administrative or business support experience
• Advanced Excel skills (pivot tables, formulas, data analysis)
• Experience working with SAP
• Strong analytical, organizational, and communication skills
• High attention to detail and professionalism

• Provide high-level administrative support to leaders and teams
• Manage calendars, meetings, travel arrangements, and communications
• Prepare and maintain professional documentation, reports, and correspondence
• Maintain organized filing systems (electronic and physical)

• Extract, clean, and analyze data using Excel
• Build pivot tables, dashboards, and reports to support business decisions

• Perform SAP transactions including data entry, reporting, and tracking
• Ensure accuracy and quality across all systems and outputs

• Prepare and manage customer quotes, invoices, and purchase orders
• Track documentation to ensure timely and accurate delivery
• Support commercial teams with document control and versioning

• Develop high-quality PowerPoint presentations for executive audiences
• Convert complex data into clear, visually compelling formats
• Ensure consistency in messaging and branding

• Oversee day-to-day office operations
• Coordinate with vendors and manage office supplies

• Lead and coordinate community outreach and volunteer initiatives
• Act as liaison with external partners
• Plan events and track participation

• Experience supporting senior leaders or commercial teams
• Background in office or facilities management
• Experience organizing events or community/CSR initiatives

Our Client is a Fortune 350 company that engages in the design, manufacturing, marketing, and service of semiconductor processing equipment.