Office Coordinator

Office Coordinator (Job Code SE4225)

Provides and coordinates administrative and clerical support to the department or service line. The Office Coordinator reports to the Department Supervisor.

• Communications
  • Greets and assists visitors to the department
  • Answers all incoming telephone calls and provides accurate information as needed
  • Attends assigned meetings, records minutes, and maintains meeting attendance records
• Financial Management
  • Works with staff and vendors to collect and submit invoices
  • Collects invoices for department services, if applicable
  • Files expense reports
  • Submits requests for disbursement to Accounts Payable
• Supplies Management
  • Ensures required supplies are on hand
  • Orders supplies and maintains inventory
  • Completes requisitions and sends to Purchasing Department or vendor
  • Receives and distributes supplies
• Timekeeping
  • Oversees timekeeping duties, including researching discrepancies and correcting as appropriate
  • Completes timekeeping duties accurately and by prescribed deadlines
  • Tracks attendance occurrences and submits reports to supervisor and director as requested
  • Determines the need for corrective action as appropriate
• Security Liaison
  • Coordinates employee access to organizational facilities and resources
  • Processes employee access requests in a timely manner
  • Maintains access records for compliance standards
  • Terminates accesses no longer needed

Education
:
High School Diploma or GED required.

Experience
:
Minimum of 2 years interacting with the public required; 1 year in a healthcare environment preferred.

Additional Skills / Requirements
:

• Ability to carry out verbal and written instructions
• Ability to adjust/operate office equipment
• Professional verbal communication in person and on the telephone
• Interpret feedback from patients of all age groups
• Basic computer knowledge, word processing, general keyboarding skills
• Understanding of general statistics
• Knowledge of medical terminology, reading and writing
• Person must be personable, capable of interacting with therapists and staff, self‑motivated, and possess general organizational skills

Preferred Skills / Requirements
:

• Follows physical demands for current staffing position
• Demonstrates pleasant demeanor and attention to detail
• Calmly interacts with diverse individuals
• Manages multiple tasks simultaneously
• Tolerates long periods of sitting
• Can read medical records and computer information

Medium to heavy physical demand: constant standing, frequent walking, bending/stooping; ability to lift/push/pull 100 lbs (use Safe Handling Equipment for weights >35 lbs); proficient communicative, auditory, and visual skills; attention to detail; ability to write legibly.