Administrative Assistant

Position would require the candidate to be a W2 employee of Donatech.
US Citizenship Required.

Executive Calendar & Meeting Management – Own a complex, multi time zone schedule. Proactively anticipate meeting needs, arrange reviews, and resolve conflicts before they arise.
Travel & Expense Administration – Coordinate domestic and international travel; process expense reports (Concur/BCD) with 100 % accuracy.
Site Operations & Event Planning – Organize high visibility meetings, town halls, and site level logistics (room reservations, AV, catering, security).
Digital Collaboration Platforms – Maintain Teams, SharePoint, and emerging DX tools; champion adoption of new digital solutions.
Executive Communications & Stakeholder Engagement – Draft briefings, presentations, and correspondence; liaise with internal leaders, external partners, and customers.
Continuous Improvement – Identify workflow efficiencies, break down silos, and implement process enhancements.
Leadership Support – Provide research, data analysis, and decision making assistance as a trusted advisor.

WHO YOU ARE :
Attribute:
What It Means for This Role:
Highly Organized & Detail Oriented/Manage multiple priorities across time zones while ensuring flawless
execution of calendar, travel, and expense tasks.
Proactive Problem Solver /Anticipate leadership and customer meeting needs; streamline processes
and drive results without waiting for direction.
Strong Communicator /Convey information clearly to executives, cross functional teams, and external partners
worldwide.
Agile & Change Focused /Embrace evolving priorities, dismantle silos, and champion continuous improvement initiatives.
Inclusive Mindset /Foster a psychologically safe environment and model our organizational values.

Basic Qualifications

• 36+ years supporting senior executives (VP level or above).

• Demonstrated expertise in dynamic calendar management, travel coordination, and expense reporting (Concur/BCD).

• Proven ability to manage executive calendars across multiple domestic and international time zones and to anticipate meeting preparation and follow up.

• Proficiency with Microsoft Office, Teams, SharePoint, and Concur; quick adoption of new digital tools (DX).

• Experience planning high visibility events and site logistics (AV, catering, security).

•

Location:

DC, Maryland, Virginia, Colorado

• US Citizen with ability to obtain Secret Clearance

• Prior experience in government contracts or aerospace environments.

Desired Qualifications

• Experience in project management and managing a number of priorities simultaneously.

• Experience mentoring or leading a small team of administrative staff.

• Active Secret Clearance (if not already held).