Project Coordinator

Project Coordinator, UVACH

Job Code: AD2025

Monday
- Friday | 8:00 AM-4:30 PM

We are ushering in a new era of healthcare where achieving good health is just the beginning. At UVA Community Health, part of the world‑class UVA Health academic health system, we are committed to caring for the whole person by building meaningful connections with our patients in the local setting of UVA Health’s community hospitals, outpatient locations, and provider offices. By combining our team’s talent and expertise, the breadth of capabilities across the entire UVA Health system, and our dedication to community wellness, we are bringing expert care close to home.

As a member of the UVA Community Health team, individuals contribute to patient care decisions, support advanced medical technologies, and experience the satisfaction of making a difference in people’s lives every day.

Classification:
Exempt

This role provides administrative and project support to Executive / Senior Leaders as assigned. Manages some or all aspects of assigned project activities and provides a single point of contact for those projects. Responsible for project support which may include collection, management and distribution of project related information. Initiates follow‑up on project activities to ensure progress to identified deadlines. Responsible for collaborating with project leads/team members to ensure they are updated of any potential issues and / or risks and provided with that information in a timely manner.

Obtains, consolidates and maintains project materials, as needed. Coordinates meetings to keep project activities on schedule. Coordinates tasks assigned to meet project needs. Utilise financial management tools to assist leaders in tracking and managing invoices and expenses. Process documents, prepare reports, troubleshoot issues, reconcile and collaborate with leaders and finance to ensure proper submission of assigned expense management tasks. Data entry into various applications and then coordination to produce reports as requested.

This role will manage project activities that may span across the organization and/or one specific entity or department. Provide administrative and project support to VPs and/or leaders as assigned, including:
Calendar and time management support to align with organisational and project‑based priorities. Collaborate across all support areas for deliverable tracking and execution.

Education:

4 year Bachelor's Degree required.

Experience:

Minimum of 3 years of demonstrable project experience required. Minimum of 5 years of senior administrative experience required. Refer to the Life Support Training Policy for additional details.

Licensure: N/A

Additional Skills/Requirements

Required:

Some knowledge or exposure of project management practices. Good communication skills (written verbal) both internally to the project team and to executives. Good relationship management skills that include good listening and consultative abilities, as well as the ability to establish credible relationships with business partners to drive change.

Additional Skills/Requirements Preferred: N/A

• Communication:
  • Engages in active listening, asking questions when appropriate.
  • Delivers engaging, informative, well‑organized presentations when requested.
  • Effectively uses various technology communication methods to keep stakeholders informed of progress of projects and/or issues.
  • Maintains good working relationships and rapport with project stakeholders, as well as internal and external clients and/or vendors.
• Professional
  
  Competency:
  
  
  • Demonstrates strong organisational and time management skills with attention to detail.
  • Uses critical thinking to assist in decision making, issue resolution and escalation as needed.
  • Updates professional skills by taking educational classes as needed.

The incumbent may be asked to perform additional duties as assigned.

Medium to Heavy Physical Demand:
The job requires constant standing, frequently walking, and bending/stooping. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to…